ACCESS CONTROL PROCEDURES

BUILDING SECURITY

Access to Facilities and Security of Building

Most college locations are open to the public during normal business hours. At night and during periods of time when classes are not in session, college buildings are generally locked. A security access card system is utilized at various locations. Faculty, staff and a limited number of students, with proper identification are issued keys/access cards to gain entry into buildings. Individuals assigned access cards or keys are responsible for reporting missing, lost and/or stolen access cards or keys.

Campus Facilities

Each location establishes procedures to ensure the safety of its students and employees. While the procedures are appropriate to the particular location, all procedures follow these principles.

• Keys/access cards and knowledge of the security codes (in buildings with alarm systems) are limited to employees, and only those who may need to be in the building during evenings and weekends are provided keys.

• Individuals who are no longer employees or are on a long-term leave of absence from the college must turn in their keys/access cards before separation from the college.

• Where there are receptionists, all visitors and students must check in upon arrival and departure.

• Employees who organize after-hours meetings and events are responsible for safety and security while the meeting is in session and also are responsible for
ensuring that the building is secured when they leave.

Physical Maintenance

The overall maintenance of facilities in Saratoga Springs is conducted through the Office of Administration and Physical Facilities. Deficiencies found at SaratogaSprings facilities are to be reported to Physical Facilities at 518 587-2100 ext. 2339. Periodic safety inspections are conducted by the Office of Safety and Security in conjunction with Physical Facilities. Overall hazards are identified and corrected. Physical security, lighting and general safety items are identified and addressed in a timely manner.

Physical deficiencies or hazards found or identified at other Empire State College locations must be reported directly to the center dean or program director. The deficiencies are corrected by the individual maintenance companies or property owners of that respective site. However, any emerging hazard or deficiency that is of a critical nature also should be reported to the Office of Safety and Security in Saratoga Springs at 518 587-2100 ext. 2800.