Federal Work-Study (FWS) is a federally funded, need-based financial aid program that allows students with financial need to earn FWS funds through employment with authorized FWS employers. Federal work-study is considered employment and the income earned is taxable.
To be considered for FWS, undergraduate and graduate students must be matriculated in a degree-granting program, enrolled at least half time (minimum of 6 credits for undergraduate students; 5 credits for graduate students) and maintain satisfactory academic progress as outlined for financial aid.
Students should first check with the federal work-study coordinator in the financial aid office to determine eligibility to participate in the program. Once eligibility has been determined, students can pursue either on-campus or off-campus employment. Once all completed paperwork has been submitted to the federal work-study coordinator, students will receive a confirmation email with a copy of the work-study time sheet and payroll schedule attached. Students should not begin working until this confirmation is received.
For a complete overview of the program, please view FWS Student Handbook 2014 (PDF 190kB).
FWS runs from July 1-June 30. Work for a given Empire State College academic year cannot begin before July and no payment can be made for work done after the following June 30.
Students interested in working on campus should contact their local Empire State College center to find out if any positions are available. FWS students can be employed by any center or unit of Empire State College and may assist an individual mentor or administrator in work normally paid for by the institution, but not in profit-making enterprises in which the institution may be engaged. FWS students also may be employed as clerical help at centers and units.
Click for current on-campus openings.
Students interested in working off campus may contact any nonprofit agencies in their area. If you are not sure what agencies are in your area, you may search under nonprofit agencies or community services agencies at www.yellowpages.com.
An eligible non-college employer must meet the following criteria:
Click for current off-campus openings.
Study abroad students and students outside of NYS are not eligible for off-campus employment.
Community services are defined as services that are identified by an institution of higher education through formal or informal consultation with local nonprofit, government and community-based organizations as designed to improve the quality of life for community residents, particularly low-income individuals, or to solve particular problems related to their needs.
These services include:
If you are a student interested in this option, we recommend you contact local schools, public libraries, before- and after-school programs (such as Head Start), or Literacy Volunteers of America. Federal regulations allow for the waiver of the FWS institutional-share requirement for students who are employed as reading and/or math tutors for children in preschool and elementary school, or in a family-literacy project that provides services to families for preschool-age children or elementary-school children. The programs that provide the reading and/or math tutors for children may take place during the children's school hours, after school, on weekends, or in the summer, in order to extend the learning time. Colleges may develop their own reading-tutor program or become involved with existing community programs. For example, an FWS student's employer may be the college, a federal, state or local public agency or a private nonprofit organization. If a student is employed under the America Reads program, the employer’s obligation to pay 25 percent of the overall pay rate is waived. Students or location personnel interested in the America Reads Challenge should contact the financial aid office to verify that the placement they are interested in meets these requirements.
FWS students who work at an Empire State College location will be paid $10 per hour. The rate of pay may be increased at the discretion of the supervisor. Skilled work for which the student is qualified is paid according to an appropriate rate for the type of work being done. Students working under the America Reads program will be paid $12 per hour. Students working at an off-campus agency (non-America Reads) must negotiate the rate of pay with the agency. Federal Work Study students must be paid at least the federal minimum wage and cannot exceed $17.91 per hour.
Once a student is approved for Federal Work Study and all the necessary paperwork is completed, the student will be forwarded timesheets and a payroll schedule. Students should expect to receive their first paycheck up to five weeks after beginning work. If bi-weekly time sheets are submitted promptly, paychecks will be issued every two weeks.
Federal Work Study is a part-time work program. Students generally average 10 to 20 hours per week. The maximum amount of hours allowed to be worked within one week is 25. Any excess over 25 hours per week requires specific permission from the financial aid office. Under no circumstances can students be paid for more than 40 hours per week. Students cannot work for more than six hours without taking at least a half-hour break. Students cannot work more than eight hours per day unless granted permission from the financial aid office.
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Student Financial Services home
Fax: 518-581-2782Mailing Address: Empire State CollegeFinancial Aid111 West Ave.Saratoga Springs, NY 12866
Questions? Contact the Student Information Center at 518-587-2100 or 800-847-3000.
Code: 010286Name: SUC Empire State College
Undergraduate: 0913Graduate: 5680 (for graduate students applying for Veteran Tuition Awards)
Students planning to attend 2016-2017 should complete the Free Application for Federal Student Aid for 2016-2017. Students wishing to get an early jump on applying for financial aid for 2017-2018 (enrollments beginning on or after May 15, 2017) can do so by submitting the 2017-2018 FAFSA.