Using RefWorks With the Library Databases

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CQ Press
Education & Information Technology Library
Google Scholar
Project Muse
ProQuest Digital Dissertations
Sage Journals

After you do your search in a database, follow these instructions to bring the citations you want into RefWorks. Your citations (records) always will appear in the "Last Imported" folder.

Importing vs. exporting:

  • Import means you're in RefWorks, pulling records out of a database.
  • Export means you're in a database, pushing records into RefWorks.

To avoid confusion, we just call it "saving records in RefWorks" regardless of which way you're doing it.


To mark the records you want to save in RefWorks, select thumbnails (the little images on your search results page) by clicking them once (a yellow border will surround the selected images):

  1. click "Image Groups" menu in the toolbar and choose "Save Selected Images as Citations"
  2. click "Image Groups" menu again, then click "View Saved Citations"
  3. from citation list, click "Directly Export Citations into RefWorks"
  4. references are automatically sent to RefWorks; if you are not already logged into RefWorks, you will be prompted to do so.


To mark the records you want to save in RefWorks, click "Cite Now!" at the top of the record; in this database, you can export only one record at a time:

  1. a separate window will pop up; click "Export citation to: RefWorks"
  2. reference is automatically exported to RefWorks.


In ebrary, click "My Settings," in the upper right-hand corner:

  1. in "Managing Bibliographic Information" area, check "Show Refworks" 
  2. to save bibliographic data for a single document, either:
    • click RefWorks button below the document on search results page, or
    • open the document in the ebrary QuickView Reader and choose InfoTools > RefWorks.

  To save bibliographic data for all documents in a bookshelf folder:

  1. sign into ebrary
  2. select Bookshelf tab
  3. select folder you have created
  4. click RefWorks button.


To mark the records you want to save in RefWorks, click "Add to Folder" icon for each record:

  1. click "Folder" icon in the upper right-hand corner
  2. reselect references to export
  3. click  "Export" icon
  4. select "Direct Export to RefWorks"
  5. click "Save."

Education and Information Technology Library

Log in with your special Ed&ITLib login.

To mark the records you want to save in RefWorks, click "Add to My Collections":

  1. at top of page, click "Export Citation"
  2. under "Choose Export Format," select "RefWorks Direct Export"
  3. in the gray box at the bottom, click "Direct Export this Citation to RefWorks."


Mark the records you want to save in RefWorks:

  1. click "Marked Items" in upper left-hand corner below "Academic OneFile"
  2. in red "Tools" box on the left-hand side of the page, click "Citation Tools"
  3. under "Export to Third Party Software," select "RefWorks" and click " Export."

Google Scholar

Before performing your search in Google Scholar, click "Scholars Preferences," then go to "Bibliography Manager" and click "RefWorks":

  1. click "Import to RefWorks" next to each citation you want to save to launch RefWorks login page
  2. you will be brought automatically to "Edit" view of  citation.


Log onto MyJSTOR

To mark the records you want to save in RefWorks, click "Save" below the record:

  1. click "View Saved Citations" to retrieve your records
  2. under  "Export Options," select "Directly Export Citations into RefWorks."


  • seeinstructions for EBSCOhost


Sign into WorldCat; you will have to create an account:

  1. click checkbox next to items you want to save in RefWorks
  2. use "Save To" menu to save to a list
  3. go to your list; click checkbox at the top to "Select All"
  4. click "Save to CSV" to save .ris file to your hard drive; keep track of name and where it is saved
  5. log into RefWorks
  6. go to "References" menu and select "Import"
  7. for "Import Filter/Data Source," select "RIS format"
  8. for "Database," select "RIS format"
  9. click "Choose File" and select .ris file you saved earlier
  10. click "Import."


Mark records you want to save in RefWorks; before going to next page of search results, add marked records to "My Research":

  1. select "My Research" folder tab
  2. click "Export Citations"
  3. click "Export directly to RefWorks."

ProQuest Digital Dissertations

Log into RefWorks before you begin:

  1. mark records you want to save in RefWorks
  2. click "Marked" list
  3. click "Download"
  4. select output format (either "Citation" or "Citation + Abstract")
  5. click "Download"
  6. select location where you want to save file; type in file name
  7. from the toolbar, select " References/Import"
  8. for data source and database, select "ProQuest Digital Dissertations"
  9. locate file you just saved and select it
  10. click "Import."

Sage Journals

Mark the records you want to save in RefWorks:

  1. on right-hand side of page, under "For Marked Citations," click " Email/Download/Save/Print," then click "Go"
  2. click "Export/Download to Citation Manager"
  3. locate "RefWorks;" below, click "Click here to download and save the file"
  4. when you get resulting page of unformatted text, go to "File" and select "Save."
  5. in the dialog box that comes up, select "Save" and "OK;" make sure it saves to your Desktop or My Documents and has a name you will recognize
  6. go to Refworks; go to "References" menu and select "Import"
  7. for "Import Filter/Data Source," select "RIS format"
  8. for "Database," select "RIS format"
  9. where it says "Import Data from the Following Text File," click "Browse" and select file you saved
  10. click "Import"
  11. for all options, select "Append to Existing Data" and click "Edit Fields"
  12. to see your items, click "View Last Imported Folder."


Mark the records you want to save in RefWorks:

  1. click "Export Citations"
  2. select "Only These Documents"
  3. select "Citations + Abstracts"
  4. select "RefWorks Direct Export" and click "Export."


Log into RefWorks before you begin:

  1. mark records you want to save in RefWorks
  2. select "Export Checked Results"
  3. in "Export" area, select "Citations, Abstracts and Keywords"
  4. under "File Format," select "RIS"
  5. in "Save or Display" area, select "Save File to Disk;" choose location where you want to save the file and type in a file name
  6. go to "RefWorks;" from the toolbar, "Select References/Import"
  7. for your data source and database, select "RIS Format"
  8. locate file you just saved and select it
  9. click "Import."