Graduate Satisfactory Academic Progress Policy

Sponsor:

School for Graduate Studies

Contact:

Director of Graduate Student Services

Category:

Graduate Studies

Number:

310.007

Effective Date:

2012/07/01

Review Date:

2013/07/01

Implementation History:

First approved in September 1993 and updated in May 2003, the June 2011 revision was minor - this revision solves the problem of the grad SAP chart

Keywords:

Graduate, satisfactory, academic, progress, warning, dismissal, reinstatement, financial aid

Background Information:

Purpose

Academic conditions under which a graduate may remain enrolled and eligible for financial aid.

Definitions

SAP - Satisfactory Academic Progress

Statements

This policy statement describes the academic conditions under which a graduate student is eligible to remain enrolled in the college and specifies procedures for warning and dismissing students who do not make Satisfactory Academic Progress (SAP).

The college’s Policy on Satisfactory Academic Progress for graduate students defines both whether a student is in good academic standing and whether a student is eligible for financial aid.

A student is expected to complete courses, to accumulate credit in proportion to the credit attempted (i.e. meet academic progress expectations), and to make progress toward a degree/certificate.  Though non-matriculated students are by definition not pursuing a degree/certificate, academic progress rate expectations do apply to them. 

Sometimes a student makes less academic progress than expected.  When this occurs, the college notifies the student with an academic warning or dismissal.

Satisfactory Academic Progress Determination

    1. A graduate student is making satisfactory academic progress when s/he consistently earns credit toward the degree or certificate sought.
    2. Academic progress is monitored at the end of each term.
    3. Academic progress is cumulative across graduate programs at the college.
    4. Completion of prerequisite/deficiency requirements for admission to a master’s program does not count toward the credit required to earn a master’s degree. Therefore, these credits do not count toward meeting satisfactory academic progress expectations.  
    5. Academic progress advances only when a student earns credit for graduate-level study.  A student earns no graduate-level credit and makes no progress academically when the student receives any of the following outcomes for a graduate course: Incomplete, No Credit, Drop, Withdrawal issued on or after 29th day of term. These outcomes count in the determination of credits attempted, and thus affect the calculation of the student's cumulative rate of progress.
    6. Academic progress advances only when a student earns credit toward the degree or certificate sought. A student earns no graduate-level credit and makes no progress academically when the student receives any of the following outcomes for a graduate course:

        • Incomplete (IN)
        • No Credit (NC)
        • Drop (DR)
        • Administrative Withdrawal (ZW)
        • Withdrawal issued on or after 29th day of term (W)

      These outcomes count in the determination of credits attempted, and thus affect the calculation of the student's cumulative rate of progress.

Academic Progress Warning

The dean of Graduate Studies gives the student a written academic warning if the student attempts but does not earn credit for at least 6 credits.

Rescinding an Academic Progress Warning

An academic warning is in effect until it is rescinded or the student is academically dismissed. The dean of Graduate Studies rescinds the academic warning in writing when the student's progress rate returns to a satisfactory level. Satisfactory progress can be attained by subsequently earning credit for incomplete outcomes.

Academic Progress Dismissal

  1. The dean of Graduate Studies gives a warned student a written notice of academic dismissal if:
    • the warning has not been rescinded; and
    • the student does not earn creidt for an additional 3 credits attempted.
  2. The dean of Graduate Studies may dismiss a student without warning if the student attempts and fails to earn credit for at least 9 credits.

Reinstatement after Academic Progress Dismissal

In order to be reinstated, a student must present written evidence to the dean of Graduate Studies that the student is ready and able to make satisfactory progress.

The dean of Graduate Studies is responsible for acting on requests for reinstatement after academic dismissal.  Students are not eligible for reinstatement for at least one term after an academic dismissal.

Students who are academically dismissed for a second time are not eligible for reinstatement.

If the dean of Graduate Studies reinstates a student, s/he may establish terms and conditions that promote future academic success.  For example, the dean of Graduate Studies may:

  • place the student in warning status;
  • impose specific conditions for subsequent enrollments, such as requiring a reduced academic load or requiring enrollment in courses to build academic skills; and/or
  • specify individual expectations for earning credit

Students who have been reinstated after academic dismissal and who have received financial aid (NYS or federal) in the past are not automatically eligible for such aid again.

Written Notice

The dean of Graduate Studies provides written notice to the student when

  • the student is placed on academic progress warning,
  • warning status is rescinded,
  • the student is academically dismissed,
  • or the student is reinstated.

Copies of written notices are sent to the Registrar’s Office, Financial Aid Office, the program chair/coordinator and the student's academic advisor.

Effect on Financial Aid Eligibility

For discussions of how academic progress affects financial aid eligibility, see the college statements on Eligibility for New York State Financial Aid and Eligibility for Federal Financial Aid.

Appeals

An explanation of the appeals process is in the Academic Appeals Policy and Procedures.

Applicable Legislation and Regulations

Related References, Policies, Procedures, Forms and Appendices

Graduate Evaluation and Grading Policy, financial aid policies