Readmission, Re-enrollment and Degree Programs of Returning Students Policy

Sponsor:

Office of Academic Affairs

Contact:

College Registrar

Category:

Academic and Student Affairs

Number:

300.019

Effective Date:

1990/04/01

Review Date:

2013/06/01

Implementation History:

April 1990 (original implementation), December 1993, February 1996

Keywords:

Readmission, re-enrollment, degree programs

Background Information:

Purpose

This policy establishes principles for determining conditions of re-enrollment for students returning to the college after more than three years.

Definitions

Statements

Students who return after absences greater than three years must reapply for admission. In some cases, students who have been out of the college for a long time, if they have degree programs at all, have programs which differ in kind, quality and format from the expectations of recent years. In these cases, the procedures that follow determine how each case shall be treated.

It is important to note that the purpose of this policy is not automatically to subject all old degree programs to intensive review and revision. Rather, the intent is to provide students, faculty and academic administrators with a regular and accountable means of dealing with the sometimes serious problems arising from substantial changes between past and current college practices.

Reapplication / Re-enrollment Procedure

  1. Students who have been withdrawn for more than 36 months must reapply to the college, submitting an application for admission to the Admissions. Deans may consult with Admissions about expediting readmission, where appropriate.
  2. Students who have been enrolled as matriculated students within the past 36 months can contact their center/unit and make arrangements to continue their studies by re-enrolling; reapplication is not necessary.
  3. Students reapplying are responsible for the college's portfolio assessment fee if applicable.
  4. For applicants (or reapplicants) who never enroll, the application file is destroyed 36 months after the date of their orientation or their last activity in the case of applicants who do not attend an orientation. After that time, an individual needs to reapply and is treated as any new applicant.

Degree Programs

The college recognizes all degree programs approved within the last five years prior to the student's re-enrollment date.

Degree programs approved more than five years prior to the student's re-enrollment date are reviewed by the center dean, who may seek the assistance of the student's mentor and/or faculty member with expertise in the student's area of concentration. If the center dean judges that the student's early degree program is sound by contemporary standards, the student is not required to make any additions or changes to the degree program. If the center dean, in consultation with the student and the mentor, judges the once-approved program to be inadequate, the student is asked to prepare a new program for submission through the regular channels following contemporary expectations. Additional degree program planning credit may be required.

  1. Degree programs must conform to current standards for Empire State College degrees in terms of the total number of credits required; the maximum amount of advanced standing awarded; the inclusion of 4 to 8 credits of degree program planning; and advanced-level credit and liberal studies expectations.
  2. Learning contracts and experiential learning listed as months should be translated to credits. It may be necessary to make a reasoned estimate (judicious but not overly conservative) of credit for work completed in months during the very early years of the college and experiential learning credit may need to be grouped. The college recognizes all completed learning contract months translated to credits.

 If the student is dissatisfied, the regular appeal procedures are available.

Applicable Legislation and Regulations

Related References, Policies, Procedures, Forms and Appendices