Financial Clearance Requirement for Graduation
Congratulations from the Student Accounts office as you prepare to graduate!
- The first step in the graduation process is your recommendation for graduation by your center or program. Once you have been recommended, your records will be audited in two ways. The first requirement is an academic clearance that is conducted by the Office of the Registrar. Student Accounts also conducts a financial clearance, which is an audit of your account at the college.
- The financial audit is to ensure that your account has been billed all applicable charges and that there are no unpaid balances. Once Student Accounts receives your recommendation for graduation from your center or program, an audit of your account is most often performed within five to seven business days. The audit may take up to two weeks during periods of high volume.
- Your charges are adjusted if the audit uncovers that you were charged incorrectly for a particular fee or service. If the result is a credit balance, you are issued a refund and Student Accounts processes your financial clearance. If a balance due exists for any reason, you are issued a bill that must be paid prior to financially clearing you for graduation.
- One aspect of the review is your financial aid eligibility. If you have received financial aid for courses that were beyond what was needed for your degree, the Financial Aid office will adjust your aid accordingly and the financial aid funds will be returned to their source. This can result in a large balance due and a delay in your graduation processing.
- The Office of the Registrar oversees the graduation process, and financial clearance is just one of the steps. Student Accounts therefore notifies the Office of the Registrar when you are financially cleared for graduation.