WITHDRAWALS

1. The effective date of a withdrawal is the postmark date of the envelope or the date the fax is received in the Office of the Registrar. Contact the Registrar's Office at Registrar'sOffice@esc.edu if you have any questions or concerns. Contact Student Accounts for questions about withdrawals and billing.

2. Liability will be calculated according to the State University of New York withdrawal/refund policy. If the student withdraws before the enrollment start date, 100 percent of all tuition and fees are refundable. If the student withdraws on the start date or after, then the college fee and the student activity fee are non-refundable while tuition and the telecommunication fee are charged according to the following refund schedule.

For Terms Greater Than 8 Weeks in Length Effective date of withdrawal Tuition liability % Prior to term start 0 Day 1-7 0 Day 8-14 30 Day 15-21 50 Day 22-28 70 Day 29 and after 100

For the 8-Week Summer Term Only Effective date of withdrawal Tuition liability % Prior to term start 0 Day 1-7 0 Day 8-14 60 Day 15-21 80 Day 22-28 100 Day 29 and after 100

The following is a sample withdrawal calculation for a Spring 2008 full-time, 16 credit, undergraduate enrollment based upon NYS resident rates:

	LIABILITY %	TUITION	PORTFOLIO FEE	OTHER FEES	TOTAL LIABILITY
Withdraw prior to begin date	0	0	0	0	0
*Day 1 - 7	0	0	0	37.50	37.50
Day 8 – 14	30	652.50	90.00	60.00	802.50
Day 15 – 21	50	1087.50	150.00	75.00	1312.50
Day 22 – 28	70	1522.50	210.00	90.00	1822.50
Day 29 & after	100	2175.00	300.00	112.50	2587.50

* THE FIRST DAY OF THE STUDENT'S ENROLLMENT IS DAY 1.

3. The telecommunication fee will be adjusted according to SUNY withdrawal/refund policy if the student withdraws within the four week refund period.

4. Attention combined term students: Credits for withdrawals are calculated based on this tuition liability chart. If you are registered in the combined term, (September/November or March/May), day one for all of your studies is the start date of the combined term (September for fall and March for spring). Your liability for your combined term November studies is based on a September start date; for combined term May studies your liability is based on the March start date.

5. Refunds: If the withdrawal creates a credit balance on the student's account, a refund will be sent within 28 days, unless the student requests that the credit remain on account. If payment was made by credit card, the refund will be issued as a credit card refund. If payment on account was received from a third party payer, the refund may go directly to the third party payer. Stafford Loan (GSL) credit must be returned to the bank if the student withdraws prior to the end of the loan period.

6. Financial Aid students who withdraw and use any portion of their financial aid will use a full financial aid award period of eligibility.

STUDENTS WITHDRAWING THAT HAVE RECEIVED TITLE IV AID

In accordance with rules established by the U.S. Department of Education, schools must adhere to new provisions regarding the treatment of Federal Title IV Financial Aid for students that withdraw from school completely for any term. These rules govern all federal loan and grant programs, including Stafford Loans, PLUS loans, Perkins Loans, and Pell and SEOG Grants.

In general, the new law assumes that a student must ”earn” federal financial aid awards directly in proportion to the number of days of the term attended. In other words, a student earns financial assistance as they attend class. If a student completely withdraws from all classes during a term, the School must calculate the portion of the total scheduled financial assistance earned. If the student received (or the school received on behalf of the student) more assistance than was earned, the unearned excess funds must be returned to the federal programs.

The portion of federal loans and grants the student earned, is calculated on a percentage basis comparing the total number of calendar days in the semester to the number of days completed before withdrawal. (Scheduled breaks of five consecutive days or longer are excluded from the calculation). All Title IV aid is considered earned after the student has completed 60% of that semester.

For example: Student enrolls with an enrollment period of 01/22/08 to 05/02/08. The enrollment period is 102 days. The student withdraws from all coursework on 03/05/08- which is the 44th day of the enrollment period. The student has earned 43 percent of the title IV aid awarded (days attended/enrollment period, or 44/102, which equals 43 percent). Whatever percentage of the term the student attends is the percentage of Title IV aid that is earned. Once the student exceeds the 60 percent point of the enrollment period, the student has earned 100 percent of the Title IV aid. In the above example, if the student withdrew as of 03/25/08, 100 percent of the aid would be earned and no return calculation is required (03/25/08 would be day 64 of the term, so 64/102 equals 62 percent - which is beyond the 60 percent point of the term).

Unearned federal financial assistance must be returned to program funds up to the amount of assistance that the student has received from the program in the priority order established by regulation: Unsubsidized Stafford Loan, Subsidized Stafford Loan, Federal Perkins Student Loan, PLUS loan, Federal Pell Grant, Federal SEOG, and other Title IV programs. The school takes the responsibility on behalf of the student to return unearned federal financial aid assistance funds that were applied directly to institutional charges. Institutional charges at the school that are no longer covered by financial assistance immediately become the responsibility of the student and the student is also responsible for return of unearned federal financial funds that were disbursed directly to him/her. To prevent undue hardship, allowances have been made if the unearned assistance repayment owed by the student is due to a loan program. Funds due for repayment to a loan program permit the student to repay according to the terms of the promissory note. In addition, if the student is directly responsible for repayments of unearned assistance to a federal grant program, only one-half (50 percent) of the original grant amount is required.

Link to information regarding exception of the refund policy for students called to active duty.