CARES Act HEERF Reporting

Student Emergency Financial Aid Funds

SUNY Empire State College acknowledges an authorized representative of the institution has signed and returned to the Department the Certification and Agreement and the institution has used no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

SUNY Empire State College received $1,705,680 from the Department of Education pursuant to the Certification and Agreement [for] Emergency Financial Aid Grants to Students. All funds were distributed to 1,030 students as of July 13, 2020.

Eligibility and Methodology

SUNY Empire State College determined that approximately 3,100 students at the institution were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

SUNY Empire State College prioritized awarding of Emergency Financial Aid Grants to its students in the following manner:

SUNY Empire State College reviewed applications for eligibility after the application deadline of June 30, 2020.  The funds requested did not exceed the pool awards and were calculated and distributed based on stated need up to the 2019 PELL threshold. Under Section 18004(a)(1) of the CARES Act, 1,030 students received awards ranging from $35.00 to $6,195.00.

Invitation and Application

The college communicated directly with eligible students and provided an opportunity to apply. An invitation to apply was sent to approximately 3,100 pre-qualified students on June 9, 2020 at 3:00pm.

An application was hosted on a secure online form builder, and all responses were captured and retained. SUNY Empire continued to receive applications until July 3, 2020 and closed after all funds were expended.

The form contained the following elements:

 

                                                

CARES Act Emergency Grant Applications

The federal Coronavirus Aid, Relief, and Economic Security (CARES) Act authorizes colleges to award emergency grants to students enrolled in an eligible program for the students' expenses related to the disruption of campus operations due to COVID-19.

You may complete this request if you have incurred expenses that are directly related to the disruption of campus operations due to COVID-19. In order for an incurred expense to be eligible, it must be related to the disruption of campus operations.  Eligible expenses are food, housing, course materials, technology, health care, childcare, and/or transportation.  Please note that SUNY Empire State College students are most likely to have incurred expenses related to the shift in course delivery such as Internet access, data increases, computers or additional course materials.      

While all eligible requests will be considered, funding constraints and CARES Act - related regulations and related requirements may limit the number and size of the awards. Priority for awards will also be given to those students with the highest financial need that otherwise have limited available resources. 

If you have any questions about your eligibility for this grant, please email CARES@esc.edu

Name: ________

Student ID Number: ________ 

Address: ________

Email: ________

Phone: ________

Please identify the category(ies) of expenses you have or will incur due to the COVID-19 Campus Disruption.

  • Food
  • Technology (computers, books)
  • Health Care
  • Transportation
  • Childcare
  • Utilities (Internet access, increased data plans)
  • Housing

Please indicate the amount being requested: ________

Please describe how the disruption of campus operations caused by COVID-19 has directly impacted your ability to cover costs associated with enrollment at SUNY Empire State College.  An example of a disruption of service might be the closure of the computer labs, the lack of access to technology normally accessed at a SUNY Empire location, access to materials, etc.: 

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CERTIFICATION STATEMENT: Review and acknowledge below

  • I certify that I have or will incur allowable expenses of food, housing, course materials, technology, health care, childcare, and/or transportation as a result of the disruption of campus operations due to coronavirus.
  • I understand it is my responsibility to notify the Financial Aid office immediately if I will not incur expenses that meet or exceed the amount of my award.
  • I acknowledge that I have read and understood the CARES Act grant eligibility requirements as noted in this document, the SUNY Empire State Cares Act Grant Application.

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By signing below, you acknowledge the above certification statement. Use your mouse or finger to draw you signature.

Reminders

During time the application was live, the college sent three reminders. The following provides dates and times for communications.

DateType of Communication

June 17, 2020

Email Reminder to eligible students

June 25, 2020

Text message to eligible students

June 29, 2020

Automated/ringless voicemail

Award Notices

Students who met eligibility requirements and completed the online application were notified via email of their award in early July 2020, and grants were distributed via the student’s BankMobile preference within 5 business days. All funds were expended by July 13, 2020. Declination notices were sent to students who did not meet the application criteria.

Student Emergency Financial Aid Funds Reporting

30 Day Report – July 7, 2020

As of July 07, 2020, SUNY Empire State College had notified student awardees and was preparing to disburse funds through students’ BankMobile.

Quarterly Report – September 30, 2020

As of July 13, 2020, SUNY Empire, SUNY Empire State College disbursed $1,705,680 to 1,030 Title IV eligible students, in awards ranging from $35.00 to $6,195.00. This represents the entirety of the student aid portion of funds fully expended.

Institutional Funds

SUNY Empire State College acknowledges an authorized representative of the institution has signed and returned to the Department the Certification and Agreement and the institution has used no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students. The remaining $1,705,680 will be allocated to approved institutional expenses incurred due the disruption of campus operations due to coronavirus.

Institutional Funds Reporting

SUNY Empire Institutional Funds Quarterly Report – SEP 30 2020 (PDF 165kB)

SUNY Empire Institutional Funds Quarterly Report – DEC 31 2020 (PDF 178kB)

SUNY Empire Institutional Funds Quarterly Report – DEC 31 2020 REVISED JAN 29 2021 (PDF 175kB)