Financial Aid for Sessions Less than Fifteen Weeks
Students who are enrolled in, or plan to enroll in, sessions that span less than 15-weeks of the standard term should take the following things into consideration in order to fully maximize their aid eligbility and understand the regulatory differences:
- Census Date: The census date is day 29 of the term. This means that students who plan to take courses in sessions that are less than 15 weeks must register in all courses for the term (regardless of the session start/end date) before day 29 of the 15 week term’s start date in order for the course(s) to be included in that term award.
The census dates for 2019-2020 is as follows:
- Summer 2019- June 3, 2019
- Fall 2019- October 1, 2019
- Spring 2020- February 10, 2020
For example students enrolling for any fall 2019 session (courses starting on or after September 3, 2019 and ending on or before December 13, 2019) must be registered for all courses by October 1, 2019 to maximize aid eligibility. Pell eligibility for the term is fixed on day 29 of each term.
- Delayed Disbursement of Aid: Federal and New York State regulations require that student aid funds are not disbursed during a period of non-enrollment. First disbursements will be scheduled for the session that includes first date of attendance. Students who enroll in only the second eight weeks of a term will receive disbursements at the beginning of that session, not at the beginning of the term. For example, regulations require that you be at least half-time (6 credits for undergraduate students, 5 credits for graduate students) to be eligible for Federal Subsidized/Unsubsidized loans. If you are taking 4 credits in a fall 2019 session that begins September 3, 2019 and another 4 credits in a session that doesn’t begin until October 21, 2019, the loans will not disburse until after October 21, 2019.
- Cost of Attendance Calculation: Students enrolled in sessions shorter than 15 weeks are affected differently than students enrolled for the whole term. The U.S. Department of Education requires that students who receive aid be assigned a Cost of Attendance (COA) budget for the terms they are awarded federal aid. However, Cost of Attendance cannot be assigned to periods of non-attendance. Therefore students who attend only 8 weeks of a 15 week term will receive COA for only the eight-week period. COA affects the total amount of aid that a student may receive. In some situations this will reduce the amount of student loans or other aid that a student can otherwise receive. COA could be reduced further for classes that are shorter than eight weeks.
- New York State Aid Eligibility: The New York State Education Department stipulates that a student must be enrolled in at least 1 course that meets the 15 week requirement per term in order to be eligible for New York State aid, or enrolled (at the start of the term) in two consecutive sessions that together make up the 15 week requirement. Students taking courses in only 8-week sessions do not qualify for New York State aid.
In order to recieve the maximum amount of financial aid that you may be entitled to, the Financial Aid office offers the following recommendations when enrolling:
- Students enrolling in sessions shorter than 15 weeks should register in all courses before the census date (29th day of class for the 15 week term).
- Students should either register in at least one 15 week course or two consecutive eight week courses, or a combination of both to get the full cost of attendance allowance for the term and for NYS aid eligibility.
- Students must begin attendance or have academic activity in each session to get aid for that session.
Name: SUC Empire State College
Undergraduate Associate: 0916
Undergraduate Bachelor's: 0913
Graduate: 5680 (for graduate students applying for Veteran Tuition Awards)
If you are attending the fall 2019 term, you must have all financial aid applications, additional financial aid requirements/documents and appeals submitted and any student loans accepted by the deadline of July 31, 2019 in order ensure the processing of your aid eligibility by the fall payment deadline.
Students planning attending summer 2019, fall 2019 or spring 2020 must apply for aid by submitting the 2019-2020 FAFSA.