Principal Clerk , Full-time, Permanent Contingent , Office of the Registrar, Saratoga Springs, NY, JOB ID 1277

STATE TITLE: Principal Clerk         Full-time           Permanent Contingent           JOB ID 1277

WORK ADDRESS:   Office of the Registrar, 2 Union Avenue, Saratoga Springs, NY   12866

DATE POSTED:  July 31, 2013


The Office of the Registrar is the repository of all official student records for the college. The Office of the Registrar at Empire State College is responsible for all official student and alumni records and information.  The Principal Clerk is the day-to-day office manager and is the supervisor of four classified staff members.  Position Duties Include:

  • Veteran Certifying Official for the college, responsible for assisting students eligible for veterans benefits, including informing veterans of college policies and procedures, certifying all veteran enrollment information with the VA, and coordinating with the Office of Veterans’ and Military Affairs, Student Accounts and Financial Aid on Veteran accounts
  • Complete the final academic review required for graduation of all degrees and certificates
  • Oversee academic documents processing activities for graduation, sending diplomas and the president’s congratulation letter to all graduates
  • Recommend and implement office processes as needed
  • Manage the center-to-center transfer process
  • Authenticate academic documents as required for foreign students

The incumbent will work closely with culturally diverse faculty, staff and students in a multicultural learning work environment. 

WORK HOURS:  8:30 am to 5:00 pm with an hour for lunch.

MINIMUM QUALIFICATIONS:  Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.

One year in a clerical position allocated at Grade 7 or higher.     


If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter.  To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.

Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

GRADE/SALARY RANGE:  SG-14      $43,270 - $52,552


Office of Human Resources

Empire State College

2 Union Avenue

Saratoga Springs, NY 12866

APPLICATIONS DUE BY:  August 15, 2013


Empire State College, an AA/EEO/IRCA/ADA employer, is committed to excellence through diversity.

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