Academic conditions under which a graduate may remain enrolled and eligible for financial aid.
This policy statement describes the academic conditions under which a graduate student, or an undergraduate student enrolled in graduate courses, is eligible to remain enrolled in graduate courses at the college and specifies procedures for warning and dismissing students who do not make satisfactory academic progress.
This policy defines both whether a student is in good academic standing and whether a student is eligible for financial aid.
A student is expected to complete courses, to accumulate credit in proportion to the credit attempted (i.e. meet academic progress expectations), and to make progress toward a degree/certificate. Though nonmatriculated students are by definition not pursuing a degree/certificate, academic progress rate expectations do apply to them.
Sometimes a student makes less academic progress than expected. When this occurs, the college notifies the student with an academic warning or dismissal.
These grades count in the determination of credits attempted, and thus affect the calculation of the student's cumulative rate of progress.
The dean of the appropriate school gives the student a written academic warning if the student attempts but does not earn credit for at least 6 credits.
An academic warning is in effect until it is rescinded or the student is academically dismissed. The dean of the appropriate school rescinds the academic warning in writing when the student's progress rate returns to a satisfactory level. Satisfactory progress can be attained by subsequently earning credit for incomplete (IN) grades .
In order to be reinstated, a student must present written evidence to the dean of the appropriate school that the student is ready and able to make satisfactory progress.
The dean of the appropriate school is responsible for acting on requests for reinstatement after academic dismissal. Students are not eligible for reinstatement for at least one term after an academic dismissal.
Students who are academically dismissed for a second time are not eligible for reinstatement.
If the dean of appropriate school reinstates a student, s/he may establish terms and conditions that promote future academic success. For example, the dean may:
Students who have been reinstated after academic dismissal and who have received financial aid (NYS or federal) in the past are not automatically eligible for such aid again.
The dean of the appropriate school provides written notice to the student when:
Copies of written notices are sent to the Registrar’s Office, Financial Aid Office, the program chair/coordinator and the student's academic advisor.
For discussions of how academic progress affects financial aid eligibility, see the college statements on Eligibility for New York State Financial Aid and Eligibility for Federal Financial Aid.
An explanation of the appeals process is in the Academic Appeals Policy and Procedures.
Graduate Evaluation and Grading Policy, financial aid policies