This policy statement describes the academic conditions under which an undergraduate student is eligible to remain enrolled in the college and specifies procedures for warning and dismissing students who do not make satisfactory academic progress.
The college’s policy on satisfactory academic progress defines both whether a student is in good academic standing and whether a student is eligible for financial aid.
A student is expected to complete learning contract studies or courses, to accumulate credit in proportion to the credit attempted (i.e. meet academic progress expectations), and to make progress toward a degree. Though nonmatriculated students are by definition not pursuing a degree, academic progress rate expectations do apply to them.
Sometimes a student makes less academic progress than expected. When this occurs, the college notifies the student with an academic warning or dismissal.
Pre-college study does not count toward the credit required to earn an associate or bachelor's degree. Therefore, it does not count toward meeting satisfactory academic progress expectations.
Pre-college study does count toward enrollment status (full- or part-time) and financial aid eligibility within an enrollment term.
For example, 4 credits of pre-college study and 8 credits of college-level study count as 12 credits or full-time status. In this example, while all 12 credits count as credits attempted and all 12 credits count in establishing financial aid eligibility, only the 8 college-level credits will count toward satisfactory academic progress.
See the policy on pre-college study for more information.
Satisfactory Academic Progress Table*
A full-time student must have earned this number of credits
A half-time student must have earned this number of credits
* The SAP table is used for two purposes: to determine whether a student is in good academic standing at Empire State College and to determine whether the student is eligible for financial aid.
**For students matriculating September 8, 2014 or after, a degree plan may exceed 124 credits only to preserve the integrity of components that meet degree requirements. A full-time student still must meet all degree requirements by term 11. A half-time student must meet all degree requirements by term 21.
Empire State College's academic progress expectations meet or exceed the minimum standard for NYS financial aid eligibility. For information on implications for aid eligibility, see the Empire State College statements on Eligibility for New York State Financial Aid and Eligibility for Federal Financial Aid.
The table illustrates SAP expectations for full-time (12 or more credits) and half-time (6 to 8 credits) enrollment, which are the most common enrollment choices made by Empire State College students. A student who enrolls for other amounts of credit, or who moves back and forth between full- and part-time enrollment, must make progress proportionate to what is illustrated in the table. Program or center staff can advise individual students regarding these calculations.
The student receives any of the following outcomes for a study or course:
The center or program administrator gives the student a written academic warning if the student has not accumulated the expected number of credits.
Students who are on academic progress warning are not normally eligible for NYS financial aid. For further detail, see the statement on Eligibility for New York State Financial Aid.
An academic warning is in effect until it is rescinded or the student is academically dismissed. The center/program administrator rescinds the academic warning in writing when the student's progress rate returns to a satisfactory level. The center/program administrator academically dismisses the student if the student’s progress rate does not return to a satisfactory level within the next 16 credits attempted by the student.
Reinstatement After Academic Progress Dismissal
In order to be reinstated, a student must present written evidence to the center or program administrator that the student is ready and able to make satisfactory progress.
The center/program administrator is responsible for acting on requests for reinstatement after academic dismissal. Students are not eligible for reinstatement for at least 16 weeks or one term, whichever is longer, after an academic dismissal.
Students who are academically dismissed for a second time are not eligible for reinstatement.
If the center/program administrator reinstates a student, s/he may establish terms and conditions that promote future academic success. For example, the center/program administrator may:
Students who have been reinstated after academic dismissal and who have received financial aid (NYS or federal) in the past are not automatically eligible for such aid again.
The center/program administrator provides written notice to the student when the student is placed on academic progress warning, warning status is rescinded, the student is academically dismissed, or the student is reinstated. Copies of written notices are sent to the Office of the Registrar, Student Financial Services Office and the student's mentor.