Graduate Cross Registration Procedure

Graduate Cross Registration Procedure


School for Graduate Studies


Director of Graduate Student Services


Graduate Studies



Effective Date:


Implementation History:

This had been a standalone policy last reviewed in 2003 but made obsolete in 2007 when the Graduate Evaluation and Grading Policy went into place. However, this policy alone does not provide the detail needed.


Graduate Cross Registration

Background Information:


Details expectations for an incomplete outcome and who makes decision.



Cross Registration Procedure

Empire State College students may cross register at other institutions. This option expands the variety of learning resources available. For cross registration, a course must be taken for academic credit at a college or university that is accredited or a candidate for accreditation by a recognized regional accrediting agency.

A graduate student may have no more than 15 credits from transfer and cross registration combined.

For study taken through cross registration at another institution, the learning contract must document the name of the other institution, the course number and the minimum acceptable grade for the credit award at Empire State College (at the graduate level this is a B or better).

The amount of credit to be earned for a cross-registered course must be expressed in semester hours on the Empire State College enrollment documents.

The student must request that the other institution send an official (institution-to-institution) transcript to Empire State College. The contract evaluation or learning contract outcome should refer to the outcome reported on the official transcript. The official transcript is retained by the Office of the Registrar in the student file.

The start date of a cross-registered course must fall within the same financial aid term (fall, spring or summer) as all other components in the Empire State College enrollment.

To cross register, the student must enroll for the course through an Empire State College registration approved by the mentor. The mentor submits an Empire State College learning contract for the course.

The student also must follow local cross-registration procedures. These depend on the type of host institution or on specific arrangements between Empire State College and the host institution.

Empire State College allows tuition adjustments for cross registrations. Procedures depend on the type of host institution or on specific arrangements between Empire State College and the host institution.

Complete information about cross-registration procedures and forms is available through the Cross Registration link on the Web page for the Students Accounts office at

Applicable Legislation and Regulations

Related References, Policies, Procedures, Forms and Appendices