Criminal Incident Reporting Policy and Procedure

Criminal Incident Reporting Policy and Procedure

Sponsor:

Vice President for Administration and Chief Operating Officer

Contact:

Director of Safety and Security

Category:

Safety and Security

Number:

1200.010

Effective Date:

08/04/2009

Implementation History:

09/30/20, 04/09/2012, 02/11/2011, 09/08/2010, 05/20/2010, 08/04/2009

Keywords:

Jeanne Clery, Security, Campus Crime Statistics

Background Information:

Purpose

Empire State College is required by the Federal Higher Education Act and New York State Education Law to report specific criminal incidents, occurring on or surrounding College property and facilities.

Definitions

Incidents: An incident is an offense (violation, misdemeanor, or felony), emergency or occurrence that is immediately dangerous to life, health, or the College as a whole that occurs or may occur at an Empire State College location.

Incident Report: An incident report is an official report taken by an Empire State College employee documenting information about an incident as defined above. A police agency report may serve as an official incident report under this definition.

Statements

All college staff, faculty and students are asked to assist in making the College a safe place by being alert to suspicious situations or persons and reporting them as outlined below.

If you witness, are the victim of, or are involved in any on-campus violation of the law such as assault, robbery, theft or sex offense, contact the local police agency (911) and follow their directions.

In addition, the individual should immediately report the incident to the Office of Safety & Security who will inform additional college employees, as applicable.

Offenses or incidents of a lesser nature including, but not limited to: property crimes and larceny shall be immediately reported to the Office of Safety & Security who will inform additional college employees, as applicable.

If an individual notices a person(s) acting suspiciously at a Saratoga location, she/he should contact the Office of Safety and Security at 518-587-2100-ext. 2800 or the local police agency (911), based on the situation. In all other locations, individuals should contact the local police agency (911).

Incidents requiring medical attention should be reported to local emergency 911 center. In addition, the individual should immediately report the incident to the Office of Safety & Security at 518-587-2100 ext. 2800 who will inform additional college employees, as applicable. The Office of Safety and Security will complete an incident report.

All Empire State College locations on other SUNY College campus’ are required to adhere to that respective College emergency notification protocols.

If an Empire State College employee is made aware of a non-emergent incident that occurred on another SUNY college campus, the Office of Safety and Security shall be notified at 518-587-2100 ext. 2800.

In the event of a critical incident or violent criminal act, Empire State College, in conjunction and communication with local law enforcement will, in accordance with the Jeanne Clery Act (34 CFR 668.46(e), issue a “timely warning” as directed by the Empire State College Timely Warning Policy.

Identification of College Campus Security Authorities

As required under, (34 CFR 668.46a), the College must designate certain administrative personnel as “College Security Authorities” (CSA) in accordance with the Clery Act. A CSA must report to the appropriate law enforcement personnel any allegations of Clery Act crimes that are “made in good faith.” A CSA must report the statistics regardless of whether the victim wants to speak to the police. The Office of Human Resources provides training to CSA’s annually to notify them of their status and explain what is expected of them.

The following persons are recognized as College Security Authorities. The Office of Human Resources maintains an updated list of individuals.

  • President’s Council members
  • Vice Presidents
  • Associate Vice Presidents
  • Assistant Vice Presidents
  • Provost’s Council members
  • Provost
  • Vice Provosts
  • Deans
  • Associate Deans
  • Department Chairs
  • Programs Chairs
  • Chief Diversity Officer
  • Financial Aid professionals/employees
  • Student Accounts professionals/employees
  • Student Information Center (SIC) professionals/employees
  • Student Success and Development Coordinators (SSDC)
  • Academic Support professionals/employees
  • Library professionals/employees
  • Student Life professionals/employees
  • Accessibility Resources and Services professionals/employees
  • Office of Enrollment Management (OEM) professionals/employees
  • Student Academic Services (SAS) professionals/employees
  • Office of the Registrar professionals/employees
  • Mentors - all faculty
  • Regional Operations Coordinators (ROCs)

Applicable Legislation and Regulations

This policy complies with the Jeanne Clery Act (34 CFR 668.46(e).

Related References, Policies, Procedures, Forms and Appendices

SUNY Empire webpage for the Jeanne Clery Act