Advanced Standing: Policies and Procedures That Govern the Assessment of Prior Learning Policy

Advanced Standing: Policies and Procedures That Govern the Assessment of Prior Learning Policy

Sponsor:

Academic Affairs

Contact:

Provost

Category:

Academic and Student Affairs

Number:

300.100

Effective Date:

04/01/1975

Review Date:

01/01/2015

Implementation History:

July 2009, October 1978

Keywords:

Assessment Process, Advanced Standing Credit, Transfer Credit, Policy and Procedures for Degree Program and Portfolio Review and Approval, Policy on Educational Planning Studies

Background Information:

Purpose

This policy contains the college policies on The Assessment Process/Transfer of Credit; Policy and Procedures for Degree Program and Portfolio Review and Approval; and the Policy on Educational Planning Studies

Definitions

Statements

Advanced Standing: Policies and Procedures That Govern the Assessment of Prior Learning

Since the degree program is central to the awarding of advanced standing at Empire State College, its development is a task on which students and mentors spend considerable time and thought. Each student is expected to engage in degree program planning under a learning contract, or section of one, for at least 4 credits and up to 8 credits. The degree program describes studies done at previous colleges, college level learning from life or work experiences and contracts to be undertaken at Empire State College. The emphasis on degree program planning provides students with an opportunity to design their program of study at Empire State College in light of both their long-range goals and their previous education. Another reason for the importance of degree program planning derives from the college's perspective on assessment. Each student's request for advanced standing is evaluated in the context of the student's goals and the nature of the whole degree program. This orientation precludes a piecemeal approach to the granting of advanced standing.

The Assessment Process

The section that outlines the steps involved in "Planning the Degree Program and Developing the Portfolio" are replaced by Policy and Procedures for Degree Program and Portfolio Review and Approval (effective 7/01/09).

Where prior learning has been gained through formal study at regionally accredited colleges, a student supports the requests for advanced standing with official college transcripts. Credits indicated on such transcripts are accepted with the following limitations:

  • When transferring credits from regionally accredited colleges, students may transfer in all credits that are appropriate to their Empire State College degree program and that conform to general college policies, such as those related to course credit limitations and D grades.
  • A student with an Associate in Arts, Associate in Science or Associate in Applied Science degree from:
    • a regionally accredited institution, or
    • a degree granting institution on the NYSED list at the time of the student's attendance, or
    • an institution with which Empire State College has a Memorandum of Understanding (MOU) may transfer in the entire degree earned, including all of the courses completed and college credits awarded for the degree. This includes any courses that were applied toward the degree and for which a D grade was earned. The assessment committee determines whether the associate degree credits are appropriate to the student's degree plan and consistent with other Empire State College academic policies. If the student transfers part but not all of the credit earned in an associate degree, Empire State College does not accept courses in which the student earned a grade of D.
    • A student with an Associate in Occupational Studies (A.O.S.) degree from:
    • a regionally accredited institution, or
    • degree granting institutions on the NYSED list at the time of the student's attendance, or from
    • an institution with which Empire State College has a Memorandum of Understanding

    may transfer in any credits with a C grade or higher grade that the center assessment committee determines are appropriate to the degree program and which are consistent with other Empire State College academic policies. Associate in Occupational Studies degrees are evaluated by the center assessment committee on a course-by-course basis. D grades earned as part of an A.O.S. degree are not transferable, even if the student completed the A.O.S.

In determining how to use any transferred credit in an Empire State College degree program, students should consider seriously the following points:

  1. "Appropriate to their Empire State College degree program" means that credit is usable only if it makes sense within the context of their Empire State College degree (e.g., a block of 22 credits in commercial art might not make sense in a human services degree). Thus, credit that is transferred from another institution to Empire State College is most often evaluated for appropriateness to the student's degree plan, not as a whole, but on a course-by-course basis.
  2. Courses taken at two-year colleges almost always are designated as introductory (i.e., freshman or sophomore level) credit.
  3. Professional or vocational courses generally yield non-liberal credit.
  4. Credit cannot be used twice for the same learning (e.g., management principles learned in a training program or on the job may be used as a Principles of Management course taken in college).

There is no statute of limitations regarding the age of acceptable learning substantiated by transcript except in some areas, technologies and science for instance, where that learning may be outmoded and may not be accepted if it is crucial to the structure of a concentration.

The maximum advanced standing allowed toward a bachelor's degree is 96 credits; toward an associate degree the maximum is 40 credits.

Approved: October, 1978
Supersedes April, 1975 Policy
Revised: February, 1996, July 2009

Applicable Legislation and Regulations

Related References, Policies, Procedures, Forms and Appendices

Related Policies:

300.019 - Individual Prior Learning Assessment Policy and Procedures

300.002 - Degree Program Rationale