Academic Honesty Policy and Procedures

Empire State College expects honesty from students in presenting all of their academic work. Students are responsible for knowing and observing accepted principles of scholarly research and writing in all academic work. ... MORE

Academic Withdrawal Policy

The purpose of this policy is to define academic withdrawal. ... MORE

Acceleration Policy

Acceleration is the opportunity to earn more than the maximum 16 credits in one enrollment term, but not more than 20 credits. This is limited to full-time students who have not interrupted the learning contract in question. ... MORE

Access to Lists of Empire State College Graduates Policy

The Family Educational Rights and Privacy Act of 1974 stipulates under what conditions information regarding graduates, as well as students, may be made public. It is the policy of this college not to make mailing lists of graduates available to other organizations or individuals. In no instance will lists of Empire State College graduates be released to organizations or individuals for commercial purposes. ... MORE

Adherence to Family Educational Rights and Privacy Act of 1974 Policy

The Family Educational Rights and Privacy Act of 1974 (FERPA) was designed to ensure that educational records would be open to inspection and correction when appropriate and that recorded information would not be made freely available to individuals outside the school without consent. Both current and former students have the right to inspect and review all records, files, documents and other material directly related to them which are maintained by the school or a person acting for the school. ... MORE

Admission of Border Commuter Students Policy

Empire State College is authorized under federal law to admit and issue 1-20 forms for Canadian citizens that are border commuter students. ... MORE

Advanced Standing: Policies and Procedures That Govern the Assessment of Prior Learning Policy

This policy contains the college policies on The Assessment Process/Transfer of Credit; Policy and Procedures for Degree Program and Portfolio Review and Approval; and the Policy on Educational Planning Studies ... MORE

Alcohol and Drug Use in the Workplace Policy

Informs employees of the college’s policy of prohibition of drugs, alcohol and substance abuse in the workplace.     ... MORE

Area of Study Guidelines: Business, Management, Economics for Students Matriculated Before Jan. 1, 2004 Policy

To provide context for the area of study guidelines for area of study Business, Management, and Economics. ... MORE

Area of Study Guidelines: Business, Management, and Economics for Students Matriculated Effective Jan. 1, 2004 Policy

To provide context for the area of study guidelines for area of study Business, Management, and Economics. ... MORE

Area of Study Guidelines: Community and Human Services for Students Matriculated After Jan. 1, 2014 Policy

To provide context for the area of study guidelines for area of study Community and Services. ... MORE

Area of Study Guidelines: Community and Human Services Policy for Students Matriculated Before Jan. 1, 2014 Policy

To provide context for the area of study guidelines for area of study Community and Services. ... MORE

Area of Study Guidelines: Cultural Studies for Students Matriculated Before Sept. 3, 2014 Policy

To provide context for the area of study guidelines for area of study Cultural Studies for students matriculated before 3 Sept. 2014. ... MORE

Area of Study Guidelines: Cultural Studies for Students Matriculated Effective Sept. 3, 2014 Policy

To provide context for the area of study guidelines for area of study Cultural Studies for for students matriculated on and after Sept. 3, 2014. ... MORE

Area of Study Guidelines: Educational Studies for Student Matriculated After Jan. 1, 2008 Policy

To provide context for the area of study guidelines for area of study Educational Studies. ... MORE

Area of Study Guidelines: Educational Studies for Students Matriculated Before Jan. 1, 2008 Policy

To provide context for the area of study guidelines for area of study Educational Studies. ... MORE

Area of Study Guidelines: Educational Studies for Students Matriculated After Sept. 1, 2015 Policy

To provide context for the area of study guidelines for area of study Educational Studies. ... MORE

Area of Study Guidelines: Historical Studies for Student Matriculated After March 17, 2008 Policy

To provide context for the area of study guidelines for area of study Historical Studies. ... MORE

Area of Study Guidelines: Historical Studies for Student Matriculated Before March 17, 2008 Policy

To provide context for the area of study guidelines for area of study Historical Studies. ... MORE

Area of Study Guidelines: Human Development for Student Matriculated After Oct. 1, 2009 Policy

To provide context for the area of study guidelines for area of study Human Development. ... MORE

Area of Study Guidelines: Human Development for Students Matriculated After Dec. 1, 2013 Policy

To provide context for the area of study guidelines for area of study Human Development. ... MORE

Area of Study Guidelines: Human Development for Students Matriculated Before Oct. 1, 2009 Policy

To provide context for the area of study guidelines for area of study Human Development. ... MORE

Area of Study Guidelines: Information Systems for Students Matriculated Effective Sept. 1, 2015 Policy

To provide context for the area of study guidelines for area of study Information Systems for students matriculated on and after Sept. 1, 2015. ... MORE

Area of Study Guidelines: Interdisciplinary Studies for Students Matriculated Before Sept. 3, 2014 Policy

To provide context for the area of study guidelines for area of study Interdisciplinary Studies. ... MORE

Area of Study Guidelines: Interdisciplinary Studies for Students Matriculated Effective Sept. 3, 2014 Policy

To provide context for the area of study guidelines for area of study Interdisciplinary Studies for for students matriculated on and after Sept. 3, 2014. ... MORE

Area of Study Guidelines: Labor Studies Policy

To provide context for the area of study guidelines for area of study Labor Studies. ... MORE

Area of Study Guidelines: Public Affairs Policy

To provide context for the area of study guidelines for area of study Public Affairs. ... MORE

Area of Study Guidelines: Science, Mathematics, and Technology for Students Matriculating After Jan. 1, 2009 Policy

To provide context for the area of study guidelines for area of study Science, Mathematics, and Technology. ... MORE

Area of Study Guidelines: Science, Mathematics, and Technology for Students Matriculating Before Jan. 1, 2009 Policy

To provide context for the area of study guidelines for area of study Science, Mathematics, and Technology. ... MORE

Area of Study Guidelines: Social Science for Students Matriculated After Jan. 1, 2014 Policy but before Jan. 1, 2018

To provide context for the area of study guidelines for area of study Social Science. ... MORE

Area of Study Guidelines: Social Science (formerly known as Social Theory, Social Structure and Change) for Students Matriculated Before Jan. 1, 2014 Policy

To provide context for the area of study guidelines for area of study Social Science (Social Theory, Structure and Change). ... MORE

Area of Study Guidelines: The Arts for Students Matriculated Before Fall 1 2015 Policy

To provide context for the area of study guidelines for area of study The Arts. ... MORE

Area of Study Guidelines: The Arts for Students Matriculating after Sept. 1, 2015 Policy

To provide context for the area of study guidelines for area of study The Arts. ... MORE

Appointment of Members to College Advisory Boards Procedures

To establish college-wide guidelines for the formation of college advisory boards. ... MORE

Assessing Proposals For Developing Online Academic Resources Procedure

Proposals for developing online academic resources will be reviewed and prioritized as noted in the process described below. Online academic resources include online courses, academic resources that are accessible on the college's website; and mentor resources, posted on individual mentor webpages, for which design or programming support is requested or required. ... MORE

Associate Faculty Policy

To provide detailed information regarding the role and responsibilities of associate faculty ... MORE

Breadth of Degree Programs and SUNY General Education Requirements Policy

As a college of arts and sciences, Empire State College expects students to acquire the qualities of a broadly educated person. Also, as an institution of the State University of New York, Empire State College is required to implement the policy of the SUNY Board of Trustees regarding general education enacted December 1998. (Taken from policy statements below) This policy outlines college expectations regarding breadth and general education in Empire State College associate’s and baccalaureate degrees. (New statement) ... MORE

Broadcast Email to Students Policy

Empire State College increasingly transacts most of its business online. Email communications are a critical aspect of our business operations. Email is an essential tool for communicating with students about enrollment, registration, financial aid, books and learning resources and their ongoing academic work. Students’ email addresses are private and protected under the federal Family Educational Rights and Privacy Act (FERPA). They are not to be revealed to outside groups, may not be used for commercial purposes and may be used by Empire State College employees only within the scope of their college work assignments. Email is also a way to promote community building within a widely distributed organization, particularly to inform our constituency about student and alumni activities. Informational emails, however, must be managed within the business and legal context described previously.   ... MORE

Child Protection Policy

Individuals must conduct themselves appropriately with children who participate in College-related programs and report instances or suspicion of physical or sexual abuse of children. Empire State College is committed to protecting the safety and well-being of children who participate in College-related programs and activities, whether on or off college property, or utilize college facilities for activities including, but not limited to, academic and personal enrichment programs and research studies. ... MORE

College Learning Goals Policy

Philosophy and Rationale Growing out of SUNY Empire State College’s unique mission, the learning goals outlined below serve as a vital link between the college’s historical mission, the current context of rapid educational change, and the future of our institution in a global society where knowledge and learning remain urgently important. These statements encapsulate the values that we bring to our work with students, and they articulate our hopes for our graduates. We also believe it is our responsibility as educators to enter into collaborative relationships with future students, which requires transparency about our goals and values. Finally, by clearly stating these goals, we will be able to both reflect upon our students’ and our own success through a creative, collaborative and iterative assessment process that extends across multiple institutional levels. ... MORE

Comprehensive Transcript Policy for Undergraduates

The proposed policy creates a separate and appropriately named policy on transcripts that subsumes information currently embedded in the undergraduate grading policy. The proposed policy puts the college into compliance with Section 52.2(e)(6) of the Regulations of the Commissioner of Education, which states, "The institution shall maintain for each student a permanent, complete, accurate and up-to-date transcript of student achievement at the institution. This document will be the official, cumulative record of the student's cumulative achievement." The college had been granted an exemption to this regulation but the exemption has been revoked. As a result, we can no longer present transcripts that record only successfully-completed study. The transcript must document all study attempted, regardless of grade/outcome.The policy also recognizes new demands and opportunities in the areas of prior learning assessment and competency-based degree programs in which students meet degree requirements through the direct assessment of competencies. The proposed policy enables the college to provide a transcript of individualized prior learning assessments prior to degree program concurrence; since the introduction of the iPLA fee, students have asked for a transcript at the time that they undergo the assessment. It also supports the college's efforts to become more recognized as a leader in prior learning assessment through such activities as SUNY REAL. The proposal also specifies that the college provides a transcript of credit assessed and awarded by sources external to Empire State College only in the context of an approved degree program. ... MORE

Computer Use Statement Policy – Faculty and Staff

Members of the Empire State College community are accorded the privilege of using computers and networks administered by the college solely for academic or college purposes. College purposes are broadly defined to include activities which promote collegiality and a sense of community. With this access comes a number of responsibilities which are described below.  The routine use of two procedures assists in this. changing your password regularly using file protection measures. Any unauthorized use of the college's computer networks will lead to the termination of the authorized user’s account. Unauthorized use includes but is not limited to: using the computer systems for personal profit using the computer systems for other than academic or college purposes attempting to interfere with the performance of the systems damaging any ESC computer hardware or software attempting to access computer files belonging to another user without permission. Interfering with the legitimate work of another user allowing someone else to use your account copying, without authorization, software that is protected by copyright, patent or trade secret law abusing specific computer resources, such as the Internet attempting to circumvent system security releasing or otherwise providing access to confidential/nonpublic information to others. Authorized users should conserve system resources. All activity on the system uses a portion of network and computer resources and should not be wasted. Use disk storage space efficiently by deleting files no longer needed and by purging old versions. The college reserves the right to monitor or restrict computing activity on its system. The college is not responsible for loss of data or service interference resulting from efforts to maintain the college's computing facilities. The college provides employees with materials and equipment in order to execute academic or college purposes. Employees are required to return all college materials and equipment in their possession upon termination of employment with the college. Empire State College promotes the use of its computing facilities and seeks to improve the computer literacy of its students, faculty and staff. Every user is expected to adhere to the guidelines above to further these goals. ... MORE

Computer Use Statement Policy - Students

Defines proper and improper use of college accounts and PCs by students ... MORE

Conflict of Interest/Financial Disclosure for Sponsored Projects Policy

In order to maintain the integrity of its federally funded projects, Empire State College has the responsibility to manage, reduce, or eliminate any actual or potential conflicts of interest that may be presented by the personal financial interests of a faculty or staff member who is involved in the design, conduct, and/or reporting of a sponsored project and their immediate family members. ... MORE

Considerations for the Review of Credit Bearing Programs Procedure

The Cabinet, with the concurrence of the President’s Council, has recently developed a set of guidelines to be considered in establishing Memoranda of Understanding. The Council suggested that previous "considerations for the review of credit bearing programs" be reissued as a companion piece. Following is that set of considerations, sent on January 4, 1993, to PPBC, the Senate, and the President’s Council. The single change is the addition of item 17 regarding the potential contribution of a proposed program to other elements of the College. ... MORE

Copyright Policy

The purpose of this policy is to provide guidance and a framework for administration, faculty, staff and students in creating, licensing and making use of copyrighted materials. This Copyright Policy must function harmoniously with the Computer Use Statement Policy, the Commons policy and the Web Presence and Publishing Policy. ... MORE

Corporate and Community Organization Partnership Benefits Policy

This policy was created to establish guidelines for the provision of specific benefits to be given to eligible employees, members or students of corporate and community partner organizations. The policy addresses financial, operational and procedural requirements associated with each specified benefit. ... MORE

Credit Card Marketing Policy

To set the college’s policy related to credit card marketing. ... MORE

Credit-Contact Hour Relationship Policy

The purpose of this policy is to describe the relationship between instructional contact hours and credit awards. ... MORE

Cross Registration at Other Institutions Policy

Empire State College students may cross register at other institutions. This option expands the variety of learning resources available. For cross registration, a course must be taken for academic credit at a college or university that is accredited or a candidate for accreditation by a recognized regional accrediting agency. ... MORE

Degree Program Rationale Policy

The rationale essay is the student’s explanation of the purposes, design and significance of her/his individual degree plan (from Policy statements, below). This policy outlines the expected components and outcomes of the rationale essay. ... MORE

Discontinuance of a College Academic Program Policy

 This policy sets out the principles for the review for discontinuance (deactivation or deregistration) of academic programs. Any academic program is subject to the principles and procedures described. ... MORE

Discrimination Complaint Procedures

Summary The State University of New York, Empire State College in its continuing effort to seek equity in education and employment, and in support of federal and state anti-discrimination legislation, has adopted a complaint procedure for the prompt and equitable investigation and resolution of allegations of unlawful discrimination on the basis of race, color, national origin, religion, creed, age, sex, sexual orientation, disability, gender identity, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Harassment is one form of unlawful discrimination on the basis of the above protected categories. The University will take steps to prevent discrimination and harassment, to prevent the recurrence of discrimination and harassment, and to remedy its discriminatory effects on the victim(s) and others, if appropriate. Conduct that may constitute harassment is described in the Definitions section. Sex discrimination includes sexual harassment and sexual violence. Retaliation against a person who files a complaint, serves as a witness, or assists or participates in any manner in this procedure is strictly prohibited and may result in disciplinary action. ... MORE

Domestic Violence in the Workplace Policy

To establish campus policy for domestic violence in the workplace and related issues in accordance with New York State Executive Order No. 19. The college takes a proactive approach through education and training to prevent domestic violence in the workplace. ... MORE

Electronic Mail (email) Policy

Explains conditions for use of college electronic mail ... MORE

Eligibility for Federal Financial Aid Policy

To outline the eligibility for federal financial aid programs ... MORE

Eligibility for New York State Financial Aid Policy

To outline the eligibility for New York State financial aid programs ... MORE

Employee Reasonable Accommodation Policy

The purpose of this Policy and Procedure is to assist the College, as an employer and an integral campus in the SUNY System, an agency of the State of New York, to: Assure equal employment opportunities and practices; Provide equal opportunities for participation in education and training programs; Enhance the retention and upward mobility of qualified employees with disabilities; Ensure equal accessibilities to procedures for swift and judicious resolution of complaints arising out of this Policy. Policy SUNY Empire State College is committed to assuring equal employment opportunity and equal access to services, programs and activities for persons with disabilities. It is the policy of the College to provide reasonable accommodation(s) to a qualified person with a disability to enable such person to perform the essential functions of the position for which he/she is employed or is applying for employment. Scope The Policy and Procedure applies to all employment practices and actions. It includes, but is not limited to, recruitment, the job application process, hiring, training, disciplinary actions, rates of pay or other compensation, advancement, classification, transfer and reassignment, and promotions. Employees or applicants with disabilities may request reasonable accommodation, regardless of title, salary grade, or bargaining unit. This Policy and Procedure applies to both temporary and permanent disabilities. Legal Authority This Policy and Procedure is based upon the federal Americans with Disabilities Act (ADA) of 1990 (42 USC 12101 et seq), as amended, which mandates that employers make reasonable accommodations for otherwise qualified employees with disabilities, unless it can be demonstrated that providing such accommodations would result in undue financial or operational hardships, together with the Rehabilitation Act of 1973, Parts 503 & 504, as amended. This Policy and Procedure is also based upon the New York State Executive Law, Article 15, more commonly known as the “New York State Human Rights Law” (NYSDHRL), as amended. ... MORE

Employee Tuition Assistance Policy

To establish policy related for a tuition assistance program ... MORE

Enterprise Data Classification Policy

To define the college’s data classification categories consistent with the minimum standards for the classification level as described in related information security standards, procedures, and guidelines. ... MORE

Electronic Portfolio (ePortfolio) Policy

The college will support ePortfolios to provide our students with a meaningful learning experience that allows students to collaborate, reflect, and interact with mentors and other students using the latest technology as they deepen their learning, creativity and inquiry. The College will also develop best practices for the use of ePortfolios to facilitate these meaningful learning experiences. ... MORE

Affirmative Action Policy

SUNY Empire State College is committed to providing equal educational and employment opportunities for all employees and applicants and will not discrimination or allow the harassment on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, age, marital status, conviction record, physical or mental disability, protected veteran status, victims of domestic violence or any other characteristic protected by law. ... MORE

ESC Foundation Procedures

To establish procedures for ESC Foundation Programs ... MORE

Facilities Use Policy and Procedures

This policy was created in accordance with SUNY Policy document #5603 "State College of New York, College Policy on the Use of College Facilities by Noncommercial Organizations” (Appendix A) and addresses requirements for noncommercial organizations as well as college-owned events to ensure safe and fair use of state facilities. Procedures for this policy help to organize and administer the use of facilities including room reservations, automatic locking and unlocking of doors, room set up, safety and security and janitorial services. ... MORE

Faculty Appointment Parameters Procedure

Define faculty appointment parameters based on different situations. ... MORE

Faculty Reading Period Policy

To provide a description of the parameters for the faculty reading period ... MORE

Firearms Policy

To set the policy for firearms on college owned facilities. ... MORE

Framework For Graduate Program Review

The purpose of graduate program review at Empire State College is developmental. The goal is to support the quality and effectiveness of each graduate degree program, and to promote a culture of continuous improvement. Further, the requirement for faculty to review and continuously improve programs are required by the Middle States Commission on Higher Education’s standards III and V, New York State Commissioner’s Regulations 8 CRR-NY 52.1, and the SUNY University-Wide Assessment Policy (Document # 1150) and Assessment Proce-dure (Document # 1151). Each program review addresses three areas: The academic quality of the program; The distinctive character of the program and ways in which the program expresses the college’s mission; The balance between student demand and program resources. ... MORE

Graduate Admissions Policy

To establish policy on admission to the graduate degree programs and advanced certificates. ... MORE

Grading and Evaluation Policy for Undergraduate Programs

This policy establishes formative assessment of student work by an instructor of a course or study as a principle that drives educational activity and achievement at Empire State College and allows for summative evaluation, or grading, of that achievement. This policy defines the possible letter grades that may be assigned for undergraduate work, as well as their meanings and consequences in terms of an undergraduate student’s GPA, transcript, and academic progress and standing. Learning and the assessment of student learning, as shown through the assignment of grades based on the evaluation of required student work, are central to academic integrity. The assignment of grades based on the evaluation of student work is at the heart of an institution’s academic integrity. Grades should reflect levels of student achievement on student learning outcomes and standards presented to students at the beginning of a course in a learning contract or syllabus. Because only the instructor of record is placed to judge a student’s work against the outcomes, activities, and evaluative criteria of that contract, in accordance with the SUNY Faculty Senate’s 2013 Memo to Presidents on Grading, this policy grants authority and responsibility for assigning grades to only the instructor of record in a study or course, within the context of institutional policies and procedures and consistent with the academic freedom of institutions of higher education to set standards. In rare cases in which that instructor becomes unavailable, the policy provides for another qualified faculty member to assign a grade. This policy also provides an option, the administrative withdrawal (ZW), for instructors to use in cases where there was insufficient academic attendance on the part of the student to allow the instructor to generate any other grade, and defines the consequences of such grades for an undergraduate student’s GPA, academic progress, and transcript. Finally, in the event that a student feels that an erroneous or wrongful grade has been assigned to his or her work, this policy directs that student to the policies on Grade Changes and Academic Appeals for recourse. ... MORE

Graduate Course Listing Policy

This policy exists to clearly establish the principles and procedures that govern the listing and delisting of a course/study in the College Catalog. ... MORE

Graduate Cross Registration Procedure

Details expectations for an incomplete outcome and who makes decision. ... MORE

Graduate Evaluation and Grading Policy Effective Sept. 1 2015

To define the evaluation and grading system for graduate students. ... MORE

Graduate Minimum Study Policy

To define active graduate status and how a student requests to return to the School for Graduate Studies ... MORE

Graduate Nonmatriculated Enrollment Policy

Defines enrollment for student not seeking a degree ... MORE

Graduate Satisfactory Academic Progress Policy

Academic conditions under which a graduate may remain enrolled and eligible for financial aid. ... MORE

Graduate Student Graduation Application and Clearance Procedures

The purpose of this statement is to set forth SUNY Empire State College's procedures on applying for graduation and the formal clearance process for graduation for graduate students. ... MORE

Graduate Time Limit for Degree Completion Policy

To specify the time period for the completion of a graduate degree (master/certificate) and how to request an extension. ... MORE

Graduate Transfer Credit Policy

To define requirements for the acceptance of graduate transfer credit. ... MORE

Graduation Application and Clearance Policy

To define the final date of student’s liability and eligibility for financial aid. ... MORE

Graduations and Graduate Recognitions Procedures

The purpose of this statement is to set forth SUNY Empire State College's procedures on graduations and graduate recognition celebrations, with specific reference to the planning of them. These ceremonies are public events and are official functions of the College. As such, it must always be understood that the College be represented at its best. Ultimately, the Dean is responsible for the event itself.All centers hold a graduation each year. With the approval of the Center or School Dean, a unit may hold its own graduate recognition celebration. Deans determine names of those expected to be able to participate based on the procedures related to graduation clearance (see related academic procedures, graduation clearance.) Broad responsibility for planning the event rests with the Center Dean and the local alumni/student association working in close cooperation with the Office of Alumni and Student Relations.Graduations are vitally important to the College's mission. They bring people together and create a sense of unity and collective accomplishment. This is of significance in an institution where the educational process is highly individualized. The graduation creates an official public expression of achievement. For the degree candidates, it is a time to experience the larger College, to meet other candidates, faculty and administration. It is a key time to remind degree candidates of their sense of belonging to the College as they join the alumni constituency. Degree candidates, from the entire center including graduate students, are invited to the event. The President, Vice President for Academic Affairs/Provost, or Cabinet member are authorized to confer degrees formally at such occasions. All graduating students are invited, and strongly encouraged to wear academic robes for the graduation. All members of the platform party will wear full academic regalia, as well.Unit Graduate Recognition Celebrations are also important, although less formal and more individualized. These events allow degree candidates to be recognized in their local communities. All degree candidates from the unit shall be invited to the event. No formal conferral of degrees occurs at these occasions, which are celebratory rather than official. ... MORE

Guidelines for Developing Certificate Programs Procedure

Certificate programs can become a significant tool in achieving our mission to serve adult learners.  Many students need short, focused educational programs for professional development, career advancement, re-tooling, or personal interest.  Certificate programs may serve as stepping-stones for students who later move into a degree program or as supporting courses for another higher education partner.  A certificate program is a focused group of studies or courses supporting learning objectives that meet the needs of a particular audience or profession.  ... MORE

Incident Reporting Policy and Procedure

Empire State College is required by the Federal Higher Education Act and New York State Education Law to report specific criminal incidents, occurring on or surrounding College property and facilities. ... MORE

Individualized Prior Learning Assessment Policy and Procedures

Empire State College is committed to the idea that people should be awarded credit for verifiable college-level learning regardless of where or how it was acquired. Many Empire State College students have gained knowledge from sources that are not validated in traditional classrooms, by standardized examinations or noncollegiate sponsored learning. This policy outlines the process for granting credit for verifiable college-level learning. ... MORE

Individualized Program Design: Bachelor’s Degrees Policy

This policy describes Empire State College's educational objective for baccalaureate degrees. ... MORE

Individualized Program Design: Associate Degrees Policy

This policy describes Empire State College's educational objective for associate degrees. Procedural aspects of degree program design and evaluation are described in greater detail in Empire State College's policies and procedures governing degree programs and advanced standing. (from original policy) ... MORE

Learning Information Document Policy

This policy establishes principles that guide the design of effective learning information documents and: Specifies the content of these documents; Defines the types of documents; Details the relationship of these documents to other documents/requirements; and Explains the process for review of these documents.   ... MORE

Limiting the Use of Student Social Security Numbers Procedures

State legislation was enacted in the 2000 session that limits the use of student social security numbers by all levels of public and private educational institutions.  The statement below defines the prohibition of the use of social security number and appropriate use of the social security number at the college. ... MORE

Mandatory Child Sexual Abuse Reporting and Prevention Policy

The purpose of this policy is to further protect minors who are present at college affiliated sites or participating in college-sponsored activities by ensuring that what should be a moral obligation also becomes a legal obligation. All members of the college community have a role to play in preventing sexual abuse of children and providing the Office of Campus Safety and Security with relevant information about the victim and assailant so that law enforcement consequences will be triggered. ... MORE

Moving Expense Policy

To establish the relocation expenses to be reimbursed when recruiting qualified candidates. ... MORE

No-Contact Order Policy

No-contact orders (NCO), otherwise referred to as a “stay away” orders, are used by the college as an interim measure to protect student victim/survivors upon the report of harassment or sexual violence, including sexual assault, dating violence, domestic violence and/or stalking. The NCO may also be used when conduct threatens or endangers the mental health, physical health or safety of any student or employee, or causes actual harm including: physical harm or threat of physical harm such as physical abuse, coercion, harassment and intimidations, whether physical, verbal (oral or written) or nonverbal. These orders may also be used as in ongoing remedy after adjudication of such allegations. Students and employees can also request off-campus intervention through an Order of Protection, depending on the incident. ... MORE

Non-Discrimination/Anti-Harassment Policy

SUNY Empire State College is an equal-opportunity employer committed to an educational and employment environment in which all individuals (faculty, staff, students and visitors) are treated with respect and dignity. Each individual has the right to work or study in a professional atmosphere that promotes equal treatment and addresses discriminatory practices, including harassment. The college expects that all relationships among persons at the college are professional and free of bias, prejudice and harassment. Empire State College strictly prohibits sexual harassment of either employees or students. The college accepts the proposition that sexual harassment, like any civil rights violation, generates a harmful atmosphere. The college acts positively to investigate alleged sexual harassment and to affect a remedy when an allegation is substantiated. ... MORE

Nursing Mothers in the Workplace Policy

The college adheres to the New York state labor, Section 206-c, which protects the rights of nursing mothers in the workplace and prohibits discrimination against nursing mothers who decide to express milk during the work day. ... MORE

Official Transcripts From Other Institutions Procedure

This statement defines an official transcript and outlines procedures that ensure and protect the confidentiality of a transcript, guarantee that a copy of the transcript is available at the center for mentor/student use, and guarantee that a copy of the transcript is in the portfolio when it is submitted to the Office of Program Review and Assessment. ... MORE

Ownership of Advanced Standing Portfolios Procedure

This is a statement of procedure for the disposition of the student portfolio materials.  ... MORE

PC Acquisition & Replacement Procedures

This procedure ensures SUNY Empire State College personnel have access to current computing technology required to fulfill the responsibilities of their jobs. It provides for scheduled replacement of PCs used at the desktop or used as a local workgroup print or database server; mitigates risk of equipment failure and incapability due to equipment age; encourages consistent collegewide equipment standards and user support; limits unnecessary or extended interruptions to computer users; and provides predictable annual PC equipment replacement costs for budget purposes. ... MORE

PHS Financial Conflict of Interest Procedures

The Public Health Service (PHS), which includes funding agencies such as the National Institutes of Health (NIH) and the Agency for Healthcare Research and Quality (AHRQ), implemented expanded regulations for financial conflict of interest on grants.  On August 23, 2012 the State University of New York (SUNY) and the Research Foundation of SUNY (RF) approved a policy which complies with the PHS Financial Conflict of Interest (FCOI) regulations. ... MORE

Policy for the Establishment, Approval and Review of Policies

This policy outlines the college’s processes for developing and revising policies. ... MORE

Pre-College Study Policy

The purpose of this policy is to define pre-college study required for academic skills development for an undergraduate student, the credit total limit allowed and relationship to degree program study. ... MORE

Professional Development for Academic Administrators Procedure

Academic administrators not only have responsibility for the academic programs and procedures in the institution but have as well a closeness to academic operations and a desire to remain current in their academic discipline or their area of administrative responsibility. Academic administrators work with faculty members and scholarship is expected of them as it is of mentors. Professional development periods, comparable to reading periods among the faculty, are thus applicable to academic administrators, and shall be available to those who hold concurrent academic rank. ... MORE

Protection of Human Subjects Research Policy

To ensure the ethical treatment of human subjects involved with Empire State College research projects as well as to comply with federal and state regulations, the college has developed this policy as well as procedures with which to carry out the policy.  Additionally, the college, in order to maintain its federal-wide assurance with the Office of Human Research Protections, which is necessary for federal grants, must have a policy for the protection of its human research subjects. ... MORE

Readmission, Re-enrollment and Degree Programs of Returning Students Policy

This policy establishes principles for determining conditions of re-enrollment for students returning to the college after more than three years. ... MORE

Recovery of Fringe Benefits and Indirect Costs in Grants Policy

This policy ensures that all college grant applicants request in their proposal budgets the full amount of fringe benefits and indirect costs allowable by a grant sponsor. ... MORE

Red Flag Identity Theft Prevention Policy

To develop and identify campus identity theft prevention programs. ... MORE

Regarding Grant Funded Salary Raises Policy

This policy provides consistency across the college on salary increases regardless of whether the funds for a salary increase have been allocated in a grant award. ... MORE

Responsible Conduct of Research Training Procedures

These procedures are developed to meet the requirement of both the National Science Foundation and the National Institutes of Health that applicant institutions certify that they have in place a program for the training of undergraduate and graduate students and postdoctoral researchers in the responsible conduct of research.  This requirement was promulgated to meet the mandate of the America Creating Opportunities to Meaningfully Promote Excellence in Technology, Education and Science (COMPETES) Act (42 U.S.C. 1862o-1). ... MORE

Retention and Disposal of Portfolio Contents Procedure

This is a statement of procedure for the retention and disposal of the student portfolio materials that are part of the student academic record folder.  ... MORE

Retention of Student Financial Records at Centers Procedures

This statement describes the contents of Student Accounting Office records of an ESC student and defines what Centers should retain. ... MORE

Retention of Student Academic Records at Centers Policy

This statement describes the contents of the official academic record of an ESC student which is housed in the Office of Academic Records in Saratoga Springs. In addition, this statement describes what Centers should retain and for how long and what they should discard and when. ... MORE

Review of Pre-Structured Programs Procedure

Guiding Principles and Their Implications for Pre-Structured Programs Throughout its history, the College has offered programs that vary along a continuum from highly individualized to highly pre-structured (Cf. 1989 self-study). Programs are considered "pre-structured" when significant academic decisions are made in the generic planning of the program. Pre-structured programs may present students with a fixed curriculum or a required set of core studies, may limit choices for degree program components to pre-structured courses, or may serve students whose choices of learning contract components are circumscribed by cross-registration or other inter-institutional agreements. Pre-structured programs fulfill the College’s mission to provide access to educational alternatives as do individualized programs. As this point is sometimes not well understood, proposals for such programs should articulate the relation to the College’s mission and core values In individualized programs, the collective judgment of the faculty is brought to bear on a program when the center assessment committee conducts its review. In pre-structured programs, key academic decisions are made outside the individual planning context. The procedures for review of pre-structured curricula will assure that academic review occurs at a time point when revisions to the program are still possible.  The College has a strong tradition of local control of academic matters by mentors and centers. We have never had a traditional curriculum committee and center academic responsibility was further strengthened with the decision to move final academic program approval from OPRA to centers. In term programs such as CDL and the Van Arsdale School apprentice program, curriculum development and program approval have long been the responsibility of center faculty. Similar local responsibility is envisioned in these procedures for new pre-structured programs.  The College also recognizes the need to draw on appropriate expertise with respect both to academic substance and standards and to titling and other matters of policy and external regulation. Therefore consultation with appropriate area of study faculty and with OAA/OPRA must occur during program development.  The sharing of information about program development serves several important College purposes, among them stimulating further program development and maintaining a sense of community and trust within the College. The development of new programs, however, may involve extensive collaboration, negotiation and consultation during which public discussion may be inappropriate. The timing of review, approval and information sharing about new programs would need to take these processes into account.  Pre-structured programs should incorporate means to assure program quality.  Like all institutions of higher learning, ESC is increasingly pressed to demonstrate student learning outcomes. There has been increased activity in outcomes assessment within the College with particular attention given to the individualized programs of regional centers and units. Developers of new pre-structured programs are strongly urged to explicitly state academic objectives and expected learning outcomes and to identify means to assess entry and exit levels of students’ skills and knowledge. Building in outcomes assessment from the outset can contribute to the quality of a new program and also generate approaches with potential application elsewhere in the College. ... MORE

Rights of Students with Disabilities Policy

The purpose of this policy is to assure college compliance with federal, state and local laws pertaining to the rights of prospective and current students with disabilities. ... MORE

Satisfactory Academic Progress - Undergraduate Students Policy

This policy statement describes the academic conditions under which an undergraduate student is eligible to remain enrolled in the college and specifies procedures for warning and dismissing students who do not make satisfactory academic progress. ... MORE

Second Bachelor’s Degree Policy

This policy outlines the criteria for the awarding of a second bachelor’s degree. ... MORE

Sexual Harassment Policy

SUNY Empire State College is committed to ensuring an environment for all employees and students which is fair, humane and respectful. It is college policy that sexual harassment of either employees or students will not be tolerated. ... MORE

Sexual Violence Prevention and Response Policies

Empire State College is committed to maintaining a safe environment that is supportive of its primary educational mission and free from all exploitation and intimidation. The college will not tolerate sexual harassment, sexual assault or any other form of nonconsensual sexual activity to include dating violence, domestic violence and/or stalking. It is essential that students who are sexually assaulted receive support and medical treatment as soon as possible. This document outlines the policies and procedures that will allow members of the college community to be effective at referring victims of assault to medical, psychological and legal resources. The college’s Student Code of Conduct provides additional information for students. This policy reflects SUNY’s Policies on Sexual Violence Prevention and Response and is in compliance with NYS law, chapter 75 of the laws of 2015. Contents Definitions of Affirmative Consent Policy for Alcohol and/or Drug Use Amnesty on Sexual and Interpersonal Violence Cases Students’ Bill of Rights Sexual Violence Response Policy Options for Confidentially Disclosing Sexual Violence ... MORE

Shared Assignments Across Empire State College Programs and Centers Procedure

The practice of establishing assignments for Empire State College faculty and professional employees across centers and programs benefits both the college and the individual employee. Shared assignments provide valuable professional development opportunities and allow the college to engage experienced professionals committed to Empire State College's mission, thereby enhancing academic quality and student learning resources. The college generally approves assignments across only two centers or programs at one time, in light of the special challenges involved in filling multiple roles. ... MORE

Shredding of Documents Policy

Define the policy related to shredding documents and related employee responsibilities. ... MORE

Smoking Policy

Informs employees of the college’s policy on smoking in the workplace. ... MORE

Student Academic Appeals Policy and Procedure

On occasion, a student may disagree with the academic decision of a faculty member or academic professional, administrator or committee. The college provides an appeals process for the student to request reconsideration of an academic decision. ... MORE

Student Clubs and Organizations Procedures

To enhance the co-curricular experience for students ... MORE

Student Conduct Policy and Procedures

The student conduct policy sets behavioral standards for Empire State College students and defines the relationship between the college and its students. It affirms values essential to promoting individual intellectual and personal development and for creating an effective learning community. Empire State College expects students to conduct themselves in a responsible manner that is respectful of the rights, well-being and property of all members of the college community and that supports the college’s educational mission. ... MORE

Student Grievance Policy

The student grievance procedure is in place to give students a place to put forth a complaint about college services. ... MORE

Study Groups Policy

Empire State College believes that the student's individual purposes, interests, plans and abilities must be taken clearly into account as learning contracts and degree programs are planned and implemented. This belief provides the basic rationale for the college's primary mode of study, the individualized learning contract. The college also recognizes that much significant learning occurs through group interaction and that students should be encouraged to enrich and enlarge their individual efforts through participation in courses at other colleges and universities, in workshops and seminars offered by employers, professional associations, community organizations, cultural institutions and other organizations. In addition, the college sponsors study groups, which allow students to share insights gathered from readings, writings and field experiences with fellow students and others. At Empire State College, group learning experiences are intended for the development of outcomes and competencies that are enhanced by group participation and interaction during the learning process. Study groups provide an opportunity to increase students' individual competencies and to see one another as  important learning resources. The overarching purpose of study in a group is to facilitate the development of skills and competencies for the individual student not accomplished as effectively or appropriately in a one-to-one setting. Students are encouraged to take the initiative in organizing study groups. Study groups also provide an important opportunity for faculty development by giving faculty a forum to develop or experiment with new areas of mentoring expertise alone or in concert with other mentors, to experiment with multidisciplinary approaches to a topic, to learn more about different student  learning styles and to provide variation in teaching style from mentored independent study. ... MORE

Submission of Sponsored Programs Proposals Policy

To legally, programmatically and fiscally protect the college and those individuals receiving the funding, it is required that proposals for sponsored programs be centrally vetted and approved prior to submission. ... MORE

Teacher Professional Expectations Policy

The main factor for having this policy is ethical. New York State teachers must be ethical and professional with regards to their encounters with school district personnel, program faculty and staff, and most importantly, with their students. This policy will allow us to review any candidate who demonstrates a lack of professional conduct and dismiss him/her from the teaching program. ... MORE

Travel Policy

To set the policy for employees traveling on official college business. ... MORE

Undergraduate Admissions Policy

Part of the mission of Empire State College is to provide access to higher education for individuals who benefit from alternatives to the traditional time, place and form of higher education. The college’s admission policy advances that aspect of the mission. ... MORE

Undergraduate Enrollment in Graduate Courses

Provides for undergraduate enrollment in graduate courses with explicit controls for such enrollment and the uses of the credit.     ... MORE

Undergraduate Learning Contract Policy

This policy establishes principles that guide the design of effective learning contracts, specifies the content of learning contracts, details the relationship of learning contracts to other documents such as the course information document in the college catalog, and explains the process for faculty and college review of learning contracts. SUNY Empire State College is committed to the following principles: the purpose and needs of students are at the center of effective learning contracts learning occurs in varied ways, places, and modes learning preferences may differ by individual students. Undergraduate students at SUNY Empire State College pursue their educations through a series of learning contracts. Well-designed learning contracts lay the foundation for student success by aligning learning outcomes and activities, allowing for timely and meaningful formative assessment, and identifying specific methods and criteria for evaluation. Faculty guide and encourage students to develop self-assessment skills by engaging with them throughout the length of the learning contract. ... MORE

Use of Accessory Instruction Money to Purchase Instructional Services from Organizations Policy

To provide the parameters surrounding the use of accessory instruction ... MORE

Use of College Name and Wordmark Policy

To protect the college’s trademark for all logos, symbols, etc. that pertain to SUNY Empire State College ... MORE

Use of State Vehicles Policy

To set the policy for the use of state-owned vehicles. ... MORE

Use of the Commons and Individual Web Spaces Policy

The purpose of this policy is to establish parameters for use of the SUNY Empire State College Commons website and other college-hosted Individual webpages. The college recognizes the value and potential of individual publishing on the World Wide Web, and by this policy encourages SUNY Empire State College students, faculty and staff to experiment and innovate. Web space in the Commons is intended to encourage individual creativity by providing a place to explore individual and professional Web publishing related to an author’s role and affiliation with the college and to experiment with innovative applications of technology for publishing. The Commons website was created to: support and encourage the college community to explore new venues for authorship in a variety of disciplines, formats and genres expand communications both within and beyond the college explore the potential  for using open-source tools to support teaching and learning share the excitement and responsibility for innovating with technology by building a community of users willing to help each other assess potential technologies for their applicability collegewide. File Transport Protocol (FTP) accounts are available and intended to provide a Web publishing option for faculty, students and staff who prefer to code their own webpages, or for students who are required to do so as part of their studies at the college. ... MORE

Visitors to Instructional Activities Policy

Instructional activities are not normally accessible to those outside the Empire State College community other than on the basis of invitation. All of the college's instructional activities, including individual faculty/student meetings, group studies, online learning courses and group sessions at residencies are intended to foster academic inquiry in an atmosphere supportive of academic freedom. ... MORE

Volunteer Policy

This policy was created in compliance with SUNY Volunteer Policy and serve as guidance for the college. ... MORE

Web Presence and Publishing Policy - SUNY Empire State College

The purpose of this policy is to establish authority, responsibilities, and actions that assure that the SUNY Empire State College (the college) presence on the World Wide Web supports and promotes the college mission by: providing appropriate access to accurate, timely, relevant and authoritative information publishing materials consistent with the college’s graphic identity program and which best reflect the official image and message of the college identifying authority and responsibility for the college’s presence on the Web establishing resources available and direction to all who would publish materials on college or college-affiliated Web pages ensuring regular review of college and college -affiliated Web pages for compliance with established policy, standards, guidelines and best practices ensuring that the college's Web presence forms a coherent whole.  ... MORE

Web Privacy Policy - SUNY Empire State College

This policy is consistent with the provisions of the Internet Security and Privacy Act, the Freedom of Information Law and the Personal Privacy Protection Law. ... MORE

Workplace Violence Policy

To establish campus policy for workplace violence and related issues. ... MORE

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