The purpose of this policy is to provide direction to programs and departments developing curricular guidelines. The policy aligns with the university's mission to offer a flexible, rigorous learning environment. It follows previous policy statements that underscore the school's commitment to student-centered, individualized learning programs. ... MORE
The purpose of the Academic Honesty Policy and Procedure is to set the expectations for honest academic work and provide fair and equitable administrative procedures for addressing breaches of those expectations and include options for handling incidents. ... MORE
This policy statement describes the academic conditions under which an undergraduate student is eligible to remain enrolled in the university and specifies procedures for warning and dismissing students who do not make satisfactory academic progress. ... MORE
The purpose of this policy is to define academic withdrawal. ... MORE
Acceleration is the opportunity to earn more than the maximum 16 credits in one enrollment term, but not more than 20 credits. This is limited to full-time students who have not interrupted the learning contract in question. ... MORE
The Family Educational Rights and Privacy Act of 1974 stipulates under what conditions information regarding graduates, as well as students, may be made public. It is the policy of this college not to make mailing lists of graduates available to other organizations or individuals. In no instance will lists of Empire State College graduates be released to organizations or individuals for commercial purposes. ... MORE
The Family Educational Rights and Privacy Act of 1974, as amended, (“FERPA” or “Act”) was designed primarily to ensure that educational records would be maintained in confidence and available to eligible students for inspection and correction when appropriate and that any such recorded information would not be made freely available to individuals outside the school without consent or as otherwise allowed by law. Both current and former students have the right to inspect and review all education records related to them that are maintained by the school or a person acting for the school. ... MORE
Empire State University is authorized under federal law to admit and issue 1-20 forms for Canadian citizens that are border commuter students. ... MORE
This policy ensures the university does not participate in fraudulent and aggressive marketing tactics when recruiting military members using TA. This policy incorporates the requirements of the Principles of Excellence, to protect veteran and family members using federal education benefits from predatory recruitment tactics. ... MORE
The Drug-Free Schools and Campuses Regulations (DFSCR) requires that all colleges and universities that receive Title IV (and certain other education) funds distribute a written notice with required alcohol and other drugs (AOD) related information to all employees. New York State Policy on Alcohol and Controlled Substances in the Workplace calls to our attention that as a public employer, we must be vigilant to protect the safety and welfare of the public with whom we interact and the employees with whom we work. ... MORE
To establish university-wide guidelines for the formation of university advisory boards. ... MORE
Empire State University takes bias incidents seriously. The college provides the following information to students and employees to assist in the prevention of and response to bias incidents. ... MORE
Empire State University (“university”) is committed to fostering an environment where each person’s individual dignity is valued. These efforts include providing a workplace that values the health, dignity, and well-being of all of its employees. This policy defines workplace bullying, establishes standards for the prevention of workplace bullying, and outlines procedures for responding to and reporting incidents of such bullying. ... MORE
Empire State University recognizes that safeguarding the personal welfare of its students, employees and visitors is of paramount importance. In an effort to discourage those behaviors which threaten personal safety or the potential loss of campus resources, selective use of video surveillance is utilized at designated SUNY Empire buildings. ... MORE
Individuals must conduct themselves appropriately with children who participate in University-related programs and report instances or suspicion of physical or sexual abuse of children. Empire State University is committed to protecting the safety and well-being of children who participate in University-related programs and activities, whether on or off college property, or utilize college facilities for activities including, but not limited to, academic and personal enrichment programs and research studies. ... MORE
This policy recognizes that members of the SUNY Empire community may choose to use names other than their legal names in order to identify themselves and ensures that the chosen name of students and employees can and should be used whenever possible, in the course of business, communication, and/or education. This policy is limited to first names and not surnames or family names. ... MORE
This policy recognizes that members of the SUNY Empire community may prefer to use names other than their legal names in order to identify themselves, and ensures that the chosen name of students and employees can and should be used when possible in the course of university business, communication, and/or education. This policy is limited to first names and not surnames or family names. ... MORE
Philosophy and Rationale
Growing out of SUNY Empire’s unique mission, the learning goals outlined below serve as a vital link between the university's historical mission, the current context of rapid educational change, and the future of our institution in a global society where knowledge and learning remain urgently important. These statements encapsulate the values that we bring to our work with students, and they articulate our hopes for our graduates. We also believe it is our responsibility as educators to enter into collaborative relationships with future students, which requires transparency about our goals and values. Finally, by clearly stating these goals, we will be able to both reflect upon our students’ and our own success through a creative, collaborative and iterative assessment process that extends across multiple institutional levels. ... MORE
The purpose of this policy is to conform to the requirements of SUNY policy 5607 “Commercial Use Policy (Use of University Facilities for Commercial Purposes).” ... MORE
In order to maintain the integrity of its federally funded projects, Empire State University has the responsibility to manage, reduce, or eliminate any actual or potential conflicts of interest that may be presented by the personal financial interests of a faculty or staff member who is involved in the design, conduct, and/or reporting of a sponsored project and their immediate family members. ... MORE
SUNY Empire is committed to providing a workplace that is free from harassment and discrimination. This policy strives to meet the balance between having appropriate relationships within the community and ensuring that it occurs in a way that eliminates any perception of bias. ... MORE
The purpose of this policy is to provide guidance and a framework for administration, faculty, staff and students in creating, licensing and making use of copyrighted materials. This Copyright Policy must function harmoniously with the Computer Use Statement Policy, the Commons policy and the Web Presence and Publishing Policy. ... MORE
This policy fosters collective responsibility for the academic offerings of the university by providing definitions, principles and procedures that govern the proposal, listing, revision, and delisting of a course/study in the university catalog. It also provides guidance on when to review a Special Topics Course for inclusion in the catalog. ... MORE
To set the university’s policy related to credit card marketing. ... MORE
SUNY Empire State University's (the University's) is required by the Federal Higher Education Act and New York State Education Law to report specific criminal incidents, occurring on or surrounding university's property and facilities.
The university takes the safety and wellbeing of all employees, students, visitors, and volunteers seriously. This policy was developed to provide a clear and consistent process for reporting incidents that prioritizes safety and effectively communicates the incident to the proper personnel for appropriate action, response, or documentation when appropriate. ... MORE
Empire State University students may cross register at other institutions. This option expands the variety of learning resources available. For cross registration, a course must be taken for academic credit at a college or university that is accredited or a candidate for accreditation by a recognized regional accrediting agency. ... MORE
The purpose of this policy is to introduce a dean’s list based on a calculation of GPA in order to recognize student merit. ... MORE
This policy sets out the principles for the review for discontinuance (deactivation or deregistration) of academic programs. Any academic program is subject to the principles and procedures described. ... MORE
In its continuing effort to seek equity in education and employment, and in support of federal and state anti-discrimination legislation, State University of New York University at Empire State (“SUNY Empire” or “University”)has adopted this Discrimination Complaint Procedure (“Procedure”) for the prompt and equitable investigation and resolution of allegations of unlawful discrimination on the basis of age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, domestic violence victim status, criminal conviction or any other characteristic protected by law (hereinafter “protected characteristic”). Harassment on the basis of the above protected categories is one form of unlawful discrimination. SUNY Empire will take steps to prevent discrimination and harassment, to prevent the recurrence of discrimination and harassment, and to remedy its discriminatory effects on the victim(s) and others, if appropriate. ... MORE
The Discrimination Complaint Procedures are found in the category for Human Resources. They are also linked in the Student Affairs category.
In its continuing effort to seek equity in education and employment, and in support of federal and state anti-discrimination legislation, State University of New York, Empire State University (“SUNY Empire” or “University”)has adopted this Discrimination Complaint Procedure (“Procedure”) for the prompt and equitable investigation and resolution of allegations of unlawful discrimination on the basis of age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, domestic violence victim status, criminal conviction or any other characteristic protected by law (hereinafter “protected characteristic”). Harassment on the basis of the above protected categories is one form of unlawful discrimination. SUNY Empire will take steps to prevent discrimination and harassment, to prevent the recurrence of discrimination and harassment, and to remedy its discriminatory effects on the victim(s) and others, if appropriate. ... MORE
To establish campus policy for domestic violence in the workplace and related issues in accordance with New York State Executive Order No. 19. The college takes a proactive approach through education and training to prevent domestic violence in the workplace. ... MORE
This policy establishes standards for EIT accessibility in compliance with applicable local, state and federal regulations and laws. SUNY Empire is committed to providing equal access to its services, programs, and activities for all users. An accessible EIT environment enhances usability for everyone. ... MORE
To outline the eligibility for federal financial aid programs. ... MORE
To outline the eligibility for New York State financial aid programs ... MORE
The purpose of this Policy and Procedure is to assist the University, as an employer and an integral campus in the SUNY System, an agency of the State of New York, to:
Assure equal employment opportunities and practices;
Provide equal opportunities for participation in education and training programs;
Enhance the retention and upward mobility of qualified employees with disabilities;
Ensure equal accessibilities to procedures for swift and judicious resolution of complaints arising out of this Policy.
Policy
SUNY Empire State University is committed to assuring equal employment opportunity and equal access to services, programs and activities for persons with disabilities. It is the policy of the University to provide reasonable accommodation(s) to a qualified person with a disability to enable such person to perform the essential functions of the position for which he/she is employed or is applying for employment.
Scope
The Policy and Procedure applies to all employment practices and actions. It includes, but is not limited to, recruitment, the job application process, hiring, training, disciplinary actions, rates of pay or other compensation, advancement, classification, transfer and reassignment, and promotions.
Employees or applicants with disabilities may request reasonable accommodation, regardless of title, salary grade, or bargaining unit.
This Policy and Procedure applies to both temporary and permanent disabilities.
Legal Authority
This Policy and Procedure is based upon the federal Americans with Disabilities Act (ADA) of 1990 (42 USC 12101 et seq), as amended, which mandates that employers make reasonable accommodations for otherwise qualified employees with disabilities, unless it can be demonstrated that providing such accommodations would result in undue financial or operational hardships, together with the Rehabilitation Act of 1973, Parts 503 & 504, as amended. This Policy and Procedure is also based upon the New York State Executive Law, Article 15, more commonly known as the “New York State Human Rights Law” (NYSDHRL), as amended. ... MORE
To establish policy related for a tuition assistance program ... MORE
To define the university’s data classification categories consistent with the minimum standards for the classification level as described in related information security standards, procedures, and guidelines. ... MORE
As part of SUNY Empire State University’s focus on maintaining a secure environment for its personnel while maintaining secure campus buildings, the following policy serves as guidance for campus entry access. This policy outlines the control, use and possession of keys, key fobs, codes and any other means of access (“Entry Items”) issued to University personnel for use in University facilities. These procedures are implemented by the Office of Safety and Security, and overseen by the Executive Director of Operations. ... MORE
No discrimination against or harassment of individuals will occur on any of the campuses or in the programs or activities of the University. Furthermore, the University provides equal opportunity in employment for all qualified persons; prohibits discrimination in employment; and promotes the full realization of equal employment opportunity through a positive, continuing program for the University as a whole and for each constituent unit of the University. ... MORE
SUNY Empire State University is committed to providing equal educational and employment opportunities for all employees and applicants and will not discriminate or allow the harassment on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, age, marital status, conviction record, physical or mental disability, protected veteran status, victims of domestic violence or any other characteristic protected by law. ... MORE
The New York State Government Accountability, Audit and Internal Control Act (ACT) requires that all state agencies institute a formal internal control program. This system of internal controls is designed to ensure that the University and its campuses meet their mission, promote performance leading to the effective accomplishment of goals and objectives, safeguard assets, provide for the accuracy and reliability of financial and other key data, promote operational efficiency and effectiveness, and encourage adherence to applicable laws, regulations and prescribed policies and practices. This policy provides internal controls over the equipment owned by SUNY Empire. ... MORE
This policy establishes principles that govern university practices on external transcript review. ... MORE
This policy was created in accordance with SUNY Policy document #5603 "State College of New York, College Policy on the Use of College Facilities by Noncommercial Organizations” (Appendix A) and addresses requirements for noncommercial organizations as well as University-owned events to ensure safe and fair use of state facilities. Procedures for this policy help to organize and administer the use of facilities including room reservations, automatic locking and unlocking of doors, room set up, safety and security and janitorial services. ... MORE
To provide a description of the parameters for the faculty reading period ... MORE
SUNY Empire has policies related to student financial aid that are listed on the financial aid webpage but not on the university's policy webpage. By providing this link here, all policies can be accessed from one page. ... MORE
To set the policy for firearms possession on University properties. ... MORE
An Empire State College Foundation policy for disbursements and spending ... MORE
The purpose of graduate program review at Empire State University is developmental. The goal is to support the quality and effectiveness of each graduate degree program, and to promote a culture of continuous improvement. Further, the requirement for faculty to review and continuously improve programs are required by the Middle States Commission on Higher Education’s standards III and V, New York State Commissioner’s Regulations 8 CRR-NY 52.1, and the SUNY University-Wide Assessment Policy (Document # 1150) and Assessment Proce-dure (Document # 1151).
Each program review addresses three areas:
The academic quality of the program;
The distinctive character of the program and ways in which the program expresses the university's mission;
The balance between student demand and program resources.
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The intent of this policy is to:
Maximize the effectiveness of institutional fundraising to enhance SUNY Empire programs, initiatives and student supports.
Ensure all fundraising activities are aligned with and supportive of the SUNY Empire brand and the core mission of the university.
Provide fundraising opportunities for students that are beneficial to student groups and/or the university.
Avoid “donor fatigue” or confusion on the part of donors and prospective donors.
Help ensure that the university does not engage in perceived favoritism or endorsement towards certain third-party organizations or individuals.
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Empire State University is committed to maintaining a learning environment and a workplace free from domestic and other forms of gender-based violence. SUNY in its continuing effort to facilitate a safe and welcoming environment in education and employment, and in support of federal and state gender-based violence prevention legislation, has adopted the following policy in furtherance of such efforts. ... MORE
This policy is pending 30-day public comment period.
The State University of New York ("SUNY Empire") is committed to respecting and protecting the privacy rights of persons in the European Economic Area ("EEA"), comprised of the European Union ("EU") and the countries of Iceland, Norway, and Lichtenstein, pursuant to the EU General Data Protection Regulation ("GDPR"). This privacy notice outlines how SUNY Empire collects, processes, discloses and uses information that you share with SUNY Empire through our websites, other electronic systems, paper forms, and otherwise. ... MORE
The purpose of this policy is to provide procedures for the submission, review, and approval of general education courses for the SUNY Empire course catalog. The policy also contains provisions for constituting review committees, steps for appealing a committee's decision, and the role of evaluators and committees for academic review in determining the general education designation of a prior learning request.
Process and procedures for the review and approval of general education courses require cooperation and trust. A review and approval process should be a structured dialogue that nourishes honest and fair communication across the university.
The university supports and remains open to innovative and creative approaches to meeting general education requirements while ensuring that students are being offered an academically rigorous program of study. ... MORE
The policy provides guidance for faculty and others regarding grade changes, the retroactive assignment of grades and appeal of grades. ... MORE
This policy establishes formative assessment of student work by an instructor of a course as a principle that drives educational activity and achievement at Empire State University and allows for summative evaluation, or grading, of that achievement.This policy defines the possible letter grades that may be assigned for undergraduate work, as well as their meanings and consequences in terms of an undergraduate student’s G.P.A., transcript, and academic progress and standing.Learning and the assessment of student learning, as shown through the assignment of grades based on the evaluation of required student work, are central to academic integrity. Grades should reflect levels of student achievement on student learning outcomes and standards presented to students at the beginning of a course in a learning contract or syllabus. Because only the instructor of record is placed to judge a student’s work against the outcomes, activities, and evaluative criteria of that contract, in accordance with the SUNY Faculty Senate’s 2013 Memo to Presidents on Grading, this policy grants authority and responsibility for assigning grades to only the instructor of record in a course, within the context of institutional policies and procedures and consistent with the academic freedom of institutions of higher education to set standards. In rare cases in which that instructor becomes unavailable, the policy provides for another qualified faculty member to assign a grade.This policy also provides an option, the administrative withdrawal (ZW), for instructors to use in cases where there was insufficient academic attendance on the part of the student to allow the instructor to generate any other grade and defines the consequences of such grades for an undergraduate student’s G.P.A., academic progress, and transcript. ... MORE
This policy establishes the academic conditions under which a graduate student, or undergraduate student enrolled in a course(s), may remain enrolled. ... MORE
To establish policy on admission to the graduate degree programs and advanced certificates. ... MORE
This policy exists to clearly establish the principles and procedures that govern the listing and delisting of a course/study in the University Catalog. ... MORE
Provides for graduate enrollment in undergraduate courses with explicit controls for such enrollment and the use of the credit. ... MORE
To define the evaluation and grading system for graduate students. ... MORE
Academic conditions under which a graduate student may remain eligible for financial aid. ... MORE
To identify conditions under which a student may have courses from previous matriculations excluded from Graduate Grade Pont Averages (GPA). ... MORE
To identify conditions under which a student may receive a medical or compassionate withdrawal from graduate courses. ... MORE
This policy establishes the rationale, conceptualization, design, development, review, and approval process of micro-credentials at the university. ... MORE
To define active graduate status and how a student requests to return to a graduate program. ... MORE
Defines enrollment for student not seeking a degree ... MORE
Academic conditions under which a graduate may remain eligible for financial aid. ... MORE
Defines and details the percentage of graduate credits a graduate student must complete at Empire State University to earn a subsequent graduate-level degree or certificate of the same credential type as a previously earned credential. ... MORE
To specify the time period for the completion of a graduate program and how to request a waiver. ... MORE
To define requirements for the acceptance of graduate transfer credit and the total number of graduate transfer, cross-¬registration, and evaluated credits that may be applied to a graduate program. ... MORE
Certificate programs can become a significant tool in achieving our mission to serve adult learners. Many students need short, focused educational programs for professional development, career advancement, re-tooling, or personal interest. Certificate programs may serve as stepping-stones for students who later move into a degree program or as supporting courses for another higher education partner. A certificate program is a focused group of studies or courses supporting learning objectives that meet the needs of a particular audience or profession. ... MORE
SUNY Empire State University has a policy regarding requirements of immunizations listed on the admissions webpage but not on the University's policy webpage. By providing this link here, all policies can be accessed from one page. ... MORE
Empire State University is committed to the idea that people should be awarded credit for verifiable college-level learning regardless of where or how it was acquired. Many Empire State University students have gained knowledge from sources that are not validated in traditional classrooms, by standardized examinations or noncollegiate sponsored learning. This policy outlines the process for granting credit for verifiable college-level learning. ... MORE
This policy defines the requirement for educational planning credits for individualized degree programs. ... MORE
The University is committed to securing and protecting the information within its possession. As an institution of higher education operating in New York State (NYS) and within the State University of New York (SUNY) system, the University must comply with federal, state and SUNY confidentiality and information safeguarding laws and policies, as well as meet data protection requirements imposed by its accrediting agency, the Middle States Commission on Higher Education (“MSCHE”) and the EU General Data Protection Regulation (GDPR). The Incident Response Policy establishes procedures and assigns responsibilities for reporting, and responding to suspected and known information security incidents that result in unauthorized access or alteration of University business records, or attempts to deny or impede legitimate access to those records. ... MORE
The purpose of this policy is to assist the organization in its efforts to fulfill its fiduciary responsibilities relating to the protection of information assets to comply with regulatory and contractual requirements involving information security and privacy. This policy framework consists of eighteen (18) separate policy statements, with supporting Standards documents, based on guidance provided by the National Institute of Standards and Technology (NIST) Special Publication 800-171.
Roles and responsibilities will be established to ensure the maintenance and a continual improvement of SUNY Empire’s Information Security Program. Information Security Advisory Group members will implement documented controls and ensure compliance with the Information Security Program in their respective divisions, departments, and/or units of the university.
Although no set of policies can address every possible scenario, this framework, taken as a whole, provides a comprehensive governance structure that addresses key controls in all known areas needed to provide for the confidentiality, integrity, and availability of the organization’s information assets. This framework also provides administrators guidance necessary for making prioritized decisions, as well as justification for implementing organizational change.
The scope of this policy includes all information assets governed by the organization. All faculty, staff, student workers, interns, and service providers who have access to or utilize assets of the organization, including data at rest, in transit or in process shall be subject to these requirements. This policy applies to:
All information assets and IT resources operated by the organization.
All information assets and IT resources provided by the organization through contracts, subject to the provisions and restrictions of the contracts; and
All authenticated users of SUNY Empire information assets and IT resources.
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This policy defines Institutional Base Salary and its use in estimating, accumulating, and reporting salary charges to sponsored projects. ... MORE
This policy establishes Latin honors at the university for recognizing distinguished performance by students earning a bachelor's degree at graduation. ... MORE
This policy establishes principles that guide the design of effective learning information documents and:
Specifies the content of these documents;
Defines the types of documents;
Details the relationship of these documents to other documents/requirements; and
Explains the process for review of these documents.
... MORE
The purpose of this policy is to further protect minors who are present at college affiliated sites or participating in college-sponsored activities by ensuring that the legal obligation to protect them is executed. All members of the university community have a role to play in preventing sexual abuse of children and providing the Office of Safety and Security with relevant information about the involved people to better assist the law enforcement investigation. ... MORE
This policy establishes the rationale, conceptualization, design, development, review, and approval process of micro-credentials at the university. ... MORE
The purpose of this policy is to provide an effective and regulatory-compliant process for the assignment of university-owned mobile devices. ... MORE
To establish the authorization and reimbursement of relocation expenses when recruiting qualified candidates. It is not expected that every appointee will be offered or authorized payment of relocation expenses. ... MORE
No-contact orders (NCO), otherwise referred to as “stay away” orders are used by the university as an interim measure to protect student victim/survivors upon the report of harassment or sexual violence, including sexual assault, dating violence, domestic violence and/or stalking. The NCO may also be used when conduct threatens or endangers the mental health, physical health or safety of any student or employee, or causes actual harm including:
physical harm or threat of physical harm such as physical abuse, coercion, harassment and intimidations, whether physical, verbal (oral or written) or non-verbal.
These orders may also be used as an ongoing remedy after adjudication of such allegations. Students and employees can also request off-campus intervention through a Court Order of Protection, where applicable. ... MORE
SUNY Empire State University (University) is an equal-opportunity employer committed to an educational and employment environment in which all individuals (faculty, staff, students and visitors) are treated with respect and dignity. Each individual has the right to work or study in a professional atmosphere that promotes equal treatment and addresses discriminatory practices, including harassment. The university expects that all relationships among persons at the university are professional and free of bias, prejudice and harassment.
Sexual harassment, specifically, is addressed in SUNY Empire policy 100.014 Sexual Harassment Response and Prevention Statement. ... MORE
Empire State University (SUNY Empire) is an equal-opportunity employer committed to an educational and employment environment in which all individuals (faculty, staff, students and visitors) are treated with respect and dignity. Each individual has the right to work or study in a professional atmosphere that promotes equal treatment and addresses discriminatory practices, including harassment. The university expects that all relationships among persons at the university are professional and free of bias, prejudice and harassment.
Sexual harassment, specifically, is addressed in SUNY Empire policies 900.014, Sexual Harassment Policy and 900.016 Sexual Violence Prevention and Response Policy. ... MORE
The university adheres to the New York state labor, Section 206-c, which protects the rights of nursing mothers in the workplace and prohibits discrimination against nursing mothers who decide to express milk during the work day. ... MORE
The purpose of this policy is to establish policies for making scholarly and creative works of Empire State University faculty, staff, and students available to a general audience in accordance with SUNY requirements on Open Access.
... MORE
Empire State University is committed to safeguarding cardholder data and adhering to the standards established by the Payment Card Industry Council including setting up and maintaining controls for handling credit card data, computer and internet security and completing an annual self-assessment questionnaire. ... MORE
This procedure ensures SUNY Empire State University personnel have access to current computing technology required to fulfill the responsibilities of their jobs. It provides for scheduled replacement of PC workstations used for daily work; mitigating risk of equipment failure and incapability due to equipment age; encouraging consistent university-wide equipment standards and user support; limiting unnecessary or extended interruptions to computer users; and providing predictable annual PC equipment replacement costs for budget purposes. ... MORE
To establish the policy for operation, charging, and storage of wheeled vehicles on campus.
To continue to provide for the open use of these modes of transportation to and from university property while maintaining a safe environment, the policy below is adopted. ... MORE
The Public Health Service (PHS), which includes funding agencies such as the National Institutes of Health (NIH) and the Agency for Healthcare Research and Quality (AHRQ), implemented expanded regulations for financial conflict of interest on grants. On August 23, 2012 the State University of New York (SUNY) and the Research Foundation of SUNY (RF) approved a policy which complies with the PHS Financial Conflict of Interest (FCOI) regulations. ... MORE
Undergraduate students at Empire State University develop individually designed degree program proposals, with guidance from their mentors. Each student's degree program proposal and portfolio must be approved by a center faculty assessment committee as well as by the Office of College-wide Academic Review (OCAR). The center and university must approve the individual student's program and portfolio before the university can award the degree. Specific steps in this process are outlined below.
This document presents the university's policy and procedures for review and approval of students' individual degree program proposals and portfolios. Its goals are to promote quality and consistency with university policy in student degree programs and portfolios; ensure timely approval of student degree programs and portfolios; and clarify the process for students, faculty and staff.
Important companion documents are the Policy on Educational Planning Studies, Individual Prior Learning Assessment Policy and Procedures, and Advanced Standing: Policies and Procedures that Govern the Assessment of Prior Learning. ... MORE
This policy outlines the university’s processes for developing and revising policies. ... MORE
This policy is to facilitate the appropriate and acceptable use of SUNY Empire State University print resources by University employees (full- and part-time) and authorized users. The university print objectives are to reduce cost, energy, waste, ink, and paper, and to simplify and standardize the printer fleet (both single-function and multi-function printers), as well as secure and optimize the print environment with a focus on efficiency. Reducing print volume reduces paper consumption and waste, as well as the number of printing devices, which leads to decreased energy consumption.
In this document, the word “printer” and “device” are used interchangeably and refer to any locally attached device (local), single-function printer (SFP), multi-function device (MFD), or a combination of local, SFP and MFD. (Industry standard is MFP - multifunction printer) ... MORE
The purpose of Empire State University’s policy on students with a prior felony conviction participating in clinical and field experiences, internships, study abroad programs, and other covered activities, is to comply with SUNY’s updated Policy on the Admission of Persons with Prior Felony Convictions. ... MORE
To ensure the ethical treatment of human subjects involved with Empire State University research projects as well as to comply with federal and state regulations, the university has developed this policy as well as procedures with which to carry out the policy. Additionally, the university, in order to maintain its federal-wide assurance with the Office of Human Research Protections, which is necessary for federal grants, must have a policy for the protection of its human research subjects. ... MORE
In accordance with Section 57.05 of the NYS Arts and Cultural Affairs Law, official records of the state-operated campuses of the State University of New York and SUNY System Administration must be retained and may not be destroyed unless pursuant to applicable records retention schedules. Retention schedules are referenced in two policies that govern record retention that the university must follow. A retention scheduled specific to SUNY institutions is found in the SUNY Records Retention and Disposition Policy 6609 (Appendix A). A retention schedule for documents other than those specific to the work of higher education is found in the New York State Policy: New York State General Retention and Disposition Schedule for New York State Government Records (Appendix B). ... MORE
This policy ensures that all university grant applicants request in their proposal budgets the full amount of fringe benefits and indirect costs allowable by a grant sponsor. ... MORE
To develop and identify campus identity theft prevention programs. ... MORE
This policy provides consistency across the university on salary increases regardless of whether the funds for a salary increase have been allocated in a grant award. ... MORE
These procedures are developed to meet the requirement of both the National Science Foundation and the National Institutes of Health that applicant institutions certify that they have in place a program for the training of undergraduate and graduate students and postdoctoral researchers in the responsible conduct of research. This requirement was promulgated to meet the mandate of the America Creating Opportunities to Meaningfully Promote Excellence in Technology, Education and Science (COMPETES) Act (42 U.S.C. 1862o-1). ... MORE
The purpose of this policy is to assure university compliance with federal, state and local laws pertaining to the rights of prospective and current students with disabilities. ... MORE
SUNY Empire State University (the University) is required by the Federal Higher Education Act and New York State Education Law to report specific criminal incidents, occurring on or surrounding University property and facilities.
The University takes the safety and wellbeing of all employees, students, visitors, and volunteers seriously. This policy was developed to provide a clear and consistent process for reporting incidents that prioritizes safety and effectively communicates the incident to the proper personnel for appropriate action, response, or documentation when appropriate. ... MORE
This policy outlines the criteria for the awarding of a second bachelor’s degree. ... MORE
SUNY Administration created a Uniform Sexual Harassment Policy Statement for all campuses to adopt in October of 2018 pursuant to Labor Law §201-g, which requires every employer in the State of New York to adopt a sexual harassment prevention policy that meets or exceeds enumerated minimum standards in order to prevent and combat sexual harassment in the workplace ... MORE
SUNY Administration created a Uniform Sexual Harassment Policy Statement for all campuses to adopt in October of 2018 pursuant to Labor Law §201-g, which requires every employer in the State of New York to adopt a sexual harassment prevention policy that meets or exceeds enumerated minimum standards in order to prevent and combat sexual harassment in the workplace. ... MORE
Full text of the Sexual Violence Prevention and Response Policy
Empire State University is committed to maintaining a safe environment that is supportive of its primary educational mission and free from all exploitation and intimidation. The university will not tolerate sexual harassment, sexual assault or any other form of nonconsensual sexual activity to include dating violence, domestic violence and/or stalking.
It is essential that students who are sexually assaulted receive support and medical treatment as soon as possible. This document outlines the policies and procedures that will allow members of the university community to be effective at referring victims of assault to medical, psychological and legal resources. The university’s Student Code of Conduct provides additional information for students.
This policy reflects SUNY’s Policies on Sexual Violence Prevention and Response and is in compliance with NYS law, chapter 75 of the laws of 2015. ... MORE
Empire State University is committed to maintaining a safe environment that is supportive of its primary educational mission and free from all exploitation and intimidation. The university will not tolerate sexual harassment, sexual assault or any other form of nonconsensual sexual activity to include dating violence, domestic violence and/or stalking.
It is essential that students who are sexually assaulted receive support and medical treatment as soon as possible. This document outlines the policies and procedures that will allow members of the university community to be effective at referring victims of assault to medical, psychological and legal resources. The university's Student Code of Conduct provides additional information for students.
This policy reflects SUNY’s Policies on Sexual Violence Prevention and Response and is in compliance with NYS law, chapter 75 of the laws of 2015.
CONTENTS
Definitions of Affirmative Consent
Policy for Alcohol and/or Drug Use Amnesty on Sexual and Interpersonal Violence Cases
Students’ Bill of Rights
Sexual Violence Response Policy
Options for Confidentially Disclosing Sexual Violence
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Informs employees of the university's policy on smoking in the workplace. ... MORE
Informs employees of the university’s policy on smoking in the workplace. ... MORE
To create clear, shared expectations for the acceptable use of social media by faculty and staff of the State University of New York Empire State University. Its intent is to permit a high degree of freedom for individuals to use social communication platforms for the benefit of the university while ensuring appropriate protections for the university’s overall brand, image, and reputation. This policy should be regularly reviewed and updated given the ever-changing number of social media platforms, associated best practices, and avenues of engagement. ... MORE
The purpose of this policy is to set forth the requirements applicable to all drivers of SUNY Empire State University owned, leased, and rented vehicles. This policy also provides important information for employees who are using their personal vehicles for university business. This policy is intended to ensure the safety of drivers, passengers and the public as well as minimize losses, damages and claims against the University. ... MORE
The purpose of the Student Academic Appeals Policy and Procedure is to provide equitable and orderly processes by which to request reconsideration of an academic decision. ... MORE
To enhance the co-curricular experience for students ... MORE
SUNY Empire State strives to maintain a community that promotes and values the academic experience, institutional and personal integrity, and justice, equality, and diversity. Members of the SUNY Empire community should be able to work and learn in an environment that is orderly, peaceful, and free of disturbances that impede individuals’ growth and development, or their ability to perform their responsibilities. Respect for the rights of others and SUNY Empire property are essential expectations for each SUNY Empire student.
To maintain a fair, just, and safe community environment, this Student Conduct Policy defines the minimum expectations for behavior at SUNY Empire. It also provides for the procedures for responding to allegations of student misconduct, and the actions the SUNY Empire may take in dealing with policy violations, which are outlined in the Student Conduct System. ... MORE
The Student Conduct System (Procedure) ensures fair and consistent processes and provides procedures for addressing Complaints that allege violation(s) of the . It serves to protect the legal rights of Students and applies to all Students of SUNY Empire.
Complaints of Sexual Misconduct will be reported to SUNY Empire’s Title IX Coordinator, who shall determine if the Title IX Grievance Procedures apply. For sexual misconduct complaints that do not fall under the Title IX Grievance Procedures, this document provides separate procedures. Section II: Student Conduct Procedures of this document apply to alleged violations of the Student Conduct Policy. In addition to Section II, Section III of this document applies for cases of sexual misconduct including domestic violence, dating violence, stalking, sexual exploitation, and sexual assault, adjudicated through the Student Conduct System.
The SUNY Empire Student Conduct System is completely independent of either civil or criminal proceedings but may act simultaneously with civil and/or criminal proceedings. ... MORE
Empire State University assigns each student and employee an email account. The SUNY Empire email account serves as a primary method of communication between students and the institution. Use of the SUNY Empire email account and associated features provides a higher level of security and assurance of sender identity over correspondence through third party providers. This policy sets the requirements for official communication with students and students’ responsibilities for the information sent through official university channels. ... MORE
The purpose of the Student Grievance Policy is to provide equitable and orderly processes to resolve grievances by students. ... MORE
It is the objective of the university to provide students, prospective students, and alumni, accurate and timely advice, assistance, and information from appropriate representatives at the university. Providing students with excellent service from inquiry to engagement as an alumnae/us requires a team approach from all employees, across all departments.
Continued interaction, courtesy, sincerity, and professionalism are of paramount importance to providing excellent service. The purpose of this policy is to ensure SUNY Empire (University) is providing adequate and appropriate interaction so it is clear University employees are involved in activities that address the student’s needs; from inquiry to graduation, and beyond. ... MORE
To legally, programmatically and fiscally protect the university and those individuals receiving the funding, it is required that proposals for sponsored programs be centrally vetted and approved prior to submission. ... MORE
In compliance with federal and state regulations, SUNY Empire State College (SUNY EMPIRE) maintains an Emergency Operations Plan (EOP). While this EOP is focused primarily on the response to any campus emergency, it also guides coordination of all phases of emergency management operations to minimize the impact of emergencies on campus operations, community members and property. ... MORE
The State University of New York (University) Board of Trustees has established an extra service policy, which is applicable to performance of service beyond that normally required by the professional obligation as defined by the individual’s performance program. ... MORE
SUNY Empire State University adheres to all SUNY policies and all policies of the SUNY Board of Trustees. Specific SUNY policies are referenced in SUNY Empire policies, however, these links provide a searchable database for all SUNY policies and can be used as a resource when a specific SUNY Empire policy cannot be found on this page. ... MORE
To create a decision-making process and communication regarding university operations during times of emergency that prioritizes the safety of students and employees while maintaining mission critical activities and compliance. ... MORE
The main factor for having this policy is ethics. New York State teachers must be ethical and professional with regards to their encounters with school district personnel, program faculty and staff, and most importantly, with their students. This policy will allow us to review any candidate who demonstrates a lack of professional conduct and dismiss him/her from the teaching program. ... MORE
SUNY Empire’s technology infrastructure exists to support the institution and administrative activities needed to fulfill the institution’s mission. Access to these resources is a privilege that should be exercised responsibly, ethically, and lawfully.
The purpose of this Acceptable Use Policy is to clearly establish each member of the institution's role in protecting its information assets and communicate minimum expectations for meeting these requirements. Fulfilling these objectives will enable SUNY Empire to implement a comprehensive system-wide Information Security Program, as defined by the Information Security Policy.
This policy applies to all users of computing resources owned, managed, or otherwise provided by the institution. Individuals covered by this policy include but are not limited to all workforce members and service providers with access to the institution’s computing resources and/or facilities. Computing resources include all SUNY Empire owned, licensed, or managed hardware and software, email domains, and related services and any use of the institution’s network via a physical or wireless connection, regardless of the ownership of the computer or device connected to the network.
Privacy Information
SUNY Empire will make every reasonable effort to respect a user's privacy. However, employees do not acquire a right of privacy for communications transmitted or stored on the institution’s resources. In response to a judicial order, Freedom of Information Law request, E-Discovery requestor any other action required by law a SUNY Empire official or an authorized agent may access, review, monitor and/or disclose computer files associated with an individual's account. Additionally, in response to a violation of a SUNY Empire policy, to prevent the disruption of regular business, or as otherwise considered reasonably necessary to protect or promote the legitimate interests of the institution, the President may authorize a SUNY Empire official or an authorized agent to access, review, monitor and/or disclose computer files associated with an individual's account. ... MORE
SUNY Empire promotes student use of its online academic resources, online student support services and computing facilities located at centers and units, and seeks to improve the computer literacy of its students, faculty and staff. Every user is expected to adhere to the statements that follow to further these goals.
The purpose of this Acceptable Use Policy is to clearly establish each member of the institution's role in protecting its information assets and communicate minimum expectations for meeting these requirements. Fulfilling these objectives will enable SUNY Empire to implement a comprehensive system-wide Information Security Program. ... MORE
SUNY Empire promotes student use of its online academic resources, online student support services and computing facilities located at centers and units, and seeks to improve the computer literacy of its students, faculty and staff. Every user is expected to adhere to the statements that follow to further these goals.
The purpose of this Acceptable Use Policy is to clearly establish each member of the institution's role in protecting its information assets and communicate minimum expectations for meeting these requirements. Fulfilling these objectives will enable SUNY Empire to implement a comprehensive system-wide Information Security Program. ... MORE
Empire State University (SUNY Empire) respects and fully supports the rights of free speech guaranteed by the constitutions of the United States and the State of New York, as well as applicable federal and state laws. SUNY Empire values the free expression of ideas, including the right of all views to be voiced, as critical to our educational mission to prepare students to thrive in a democratic society. This policy reiterates our responsibility to educate students about the fundamental importance of free expression and tolerance for diverse viewpoints.
Consistent with this policy, as a public entity, SUNY Empire will provide a designated public forum for the exercise of free speech rights to campus constituents (students, faculty, and staff) and members the public. This policy applies to individuals and groups both affiliated and unaffiliated with SUNY Empire.
SUNY Empire promulgates this policy to provide meaningful opportunities for members of our community to express their views, along with policies that regulate time, place, and manner for the exercise of free speech so that the regular work of the campus is not disrupted.
This policy applies to university-affiliated speakers, including university-sponsored and operated classes, clubs, groups and other special events, as well as non-university-affiliated speakers. Non-university-affiliated speakers are defined as persons not affiliated with SUNY Empire, or a person or group not acting in their role as a student, employee, or volunteer, who addresses or intends to address persons on the campus grounds or in a SUNY Empire facility.
Non-university-affiliated speakers are not officially sponsored by the university and/or a student association or student club recognized by the university. Such individuals/groups are referred to in this policy as non-university-affiliated speakers and the speaking/free speech events conducted by them are referred to in this policy as free speech events. University- affiliated speakers are referred to in this policy as university-affiliated speakers. Their events are also included in the definition of “free speech events.”
The views of individuals and groups speaking at university locations are the views of the individuals alone and not the views of SUNY Empire. ... MORE
Title IX of the Educational Amendments of 1972 prohibits any person in the United States from being discriminated against on the basis of sex in seeking access to any educational program or activity receiving federal financial assistance. The U.S. Department of Education, which enforces Title IX, has long defined the meaning of Title IX’s prohibition on sex discrimination broadly to include various forms of sexual harassment and sexual violence that interfere with a student’s ability to equally access our educational programs and opportunities.
In recent years, “Title IX” cases have become a short-hand for any campus disciplinary process involving sex discrimination, including those arising from sexual harassment and sexual assault. But under the Final Rule, SUNY Empire must narrow both the geographic scope of its authority to act under Title IX and the types of “sexual harassment” that it must subject to its Title IX investigation and adjudication process. Only incidents falling within the Final Rule’s definition of sexual harassment will be investigated and, if appropriate, brought to a live hearing through the Title IX Grievance Policy defined below.
SUNY Empire remains committed to addressing any violations of its policies, even those not meeting the narrow standards defined under the Title IX Final Rule.
Specifically, our campus has a Sexual Violence Prevention and Response Policy that addresses the types of sex-based offenses constituting a violation of campus policy and the procedures for investigation and adjudicating those sex-based offenses.
To the extent that alleged misconduct falls outside the Title IX Grievance Policy, or misconduct falling outside the Title IX Grievance Policy is discovered in the course of investigating covered Title IX misconduct, the institution retains authority to investigate and adjudicate the allegations under the policies and procedures defined within the Sexual Violence Prevention and Response Policy through a separate grievance proceeding described in the Discrimination Complaint Procedures and Student Conduct Policy and Procedures.
The elements established in the Title IX Grievance Policy under the Final Rule have no effect and are not transferable to any other policy of the University for any violation of the Code of Conduct, employment policies, or any civil rights violation except as narrowly defined in this Policy. This Policy does not set a precedent for other policies or processes of the University and may not be cited for or against any right or aspect of any other policy or process.
Our existing Title IX office and reporting structure remains in place. What has changed is the way our Title IX office will handle different types of reports arising from sexual misconduct, as detailed in full throughout Section 2. ... MORE
Title IX of the Educational Amendments of 1972 prohibits any person in the United States from being discriminated against on the basis of sex in seeking access to any educational program or activity receiving federal financial assistance. The U.S. Department of Education, which enforces Title IX, has long defined the meaning of Title IX’s prohibition on sex discrimination broadly to include various forms of sexual harassment and sexual violence that interfere with a student’s ability to equally access our educational programs and opportunities. ... MORE
Part of the mission of Empire State University is to provide access to higher education for individuals who benefit from alternatives to the traditional time, place and form of higher education. The university's admission policy advances that aspect of the mission. ... MORE
Provides for undergraduate enrollment in graduate courses with explicit controls for such enrollment and the uses of the credit. ... MORE
This policy establishes principles that guide the design of effective learning contracts, specifies the content of learning contracts, details the relationship of learning contracts to other documents such as the course information document in the university catalog, and explains the process for faculty and university review of learning contracts.
Empire State University is committed to the following principles:
the purpose and needs of students are at the center of effective learning contracts
learning occurs in varied ways, places, and modes
learning preferences may differ by individual students.
Undergraduate students at SUNY Empire pursue their educations through a series of learning contracts. Well-designed learning contracts lay the foundation for student success by aligning learning outcomes and activities, allowing for timely and meaningful formative assessment, and identifying specific methods and criteria for evaluation. Faculty guide and encourage students to develop self-assessment skills by engaging with them throughout the length of the learning contract. ... MORE
The purpose of this policy is to establish parameters for use of the SUNY Empire State University university-hosted individual webpages. The university recognizes the value and potential of individual web publishing, and this policy encourages SUNY Empire students, faculty, and staff to experiment and innovate. The availability of web spaces encourage individual creativity by providing a place to explore individual and professional web publishing related to an author’s role and affiliation with the university and to experiment with innovative applications of technology for publishing. The two main services covered within this policy as “individual university-hosted webpages” are File Transfer Protocol (FTP) and FacultySites. Background Information
FacultySites and other individual web space (FTP sites) sponsored by Information Technology Services (ITS) were created as a web space separate from the official university website by providing a place for the SUNY Empire community to explore individual web publishing. Its growing popularity and visibility as a recognized publishing environment and effective communications tool calls for increased clarity in purpose and use. ... MORE
To protect the university's trademark for all logos, symbols, etc. that pertain to SUNY Empire State University ... MORE
This policy establishes how Empire State University (SUNY Empire) uses SMS/text messages to communicate with prospective and current students in compliance with internal and external regulations and policies.
This policy respects and maintains individuals’ rights and privacy, while maximizing efficiency and effectiveness of communications that align with SUNY Empire’s mission, values, and marketing strategy.
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Instructional activities are not normally accessible to those outside the Empire State University community other than on the basis of invitation. All of the university's instructional activities, including individual faculty/student meetings, group studies, online learning courses and group sessions at residencies are intended to foster academic inquiry in an atmosphere supportive of academic freedom. ... MORE
This policy was created in compliance with SUNY Volunteer Policy and serve as guidance for the university. ... MORE
The purpose of this policy is to establish authority, responsibilities, and actions that assure that the SUNY Empire State University (the university) presence on the World Wide Web supports and promotes the university mission by:
providing appropriate access to accurate, timely, relevant and authoritative information
publishing materials consistent with the university’s graphic identity program and which best reflect the official image and message of the university
identifying authority and responsibility for the university’s presence on the Web
establishing resources available and direction to all who would publish materials on university or university-affiliated Web pages
ensuring regular review of university and university -affiliated Web pages for compliance with established policy, standards, guidelines and best practices
ensuring that the university's Web presence forms a coherent whole.
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This policy is consistent with the provisions of the Internet Security and Privacy Act , the Freedom of Information Law and the Personal Privacy Protection Law. ... MORE
It is the purpose of this policy to ensure that the risk of workplace harassment and assault is evaluated by the university and that the university designs and implements protection programs to minimize the hazard of workplace violence to employees. ... MORE