The Office of the Registrar processes enrollment certifications for Veterans Administration (VA) Educational Benefits.
Empire State College students who receive veterans benefits need to know about several important procedures and policies. If you are interested in veterans educational benefits or are currently receiving them, please read the following information carefully.
While there is much to know about your veteran status, most importantly, we want to remind you that it is important to contact the VA directly if you have questions on what benefits you qualify for or to find out the amount of educational reimbursement you can expect to receive. Their toll-free telephone number is 800-827-1000. You also can access the GI Bill web site (VA Educational Benefits) at www.gibill.va.gov/.
Once you have submitted either the Certificate of Eligibility (COE), or a copy of the application that you submitted to the VA to the Office of the Registrar, we will keep it on file until you officially enroll at your Empire State College center. You will be certified when the Office of the Registrar receives all learning contracts from your first enrollment from your center. It would be helpful if you remind your mentor that you are a veteran, as this will help to ensure that your first and subsequent learning contracts will be submitted to the Office of the Registrar promptly. All VA paperwork will be submitted to the Department of Veterans Affairs (VA) by the Office of the Registrar. If you enroll in the Center for Distance Learning (CDL), The Harry Van Arsdale Jr. Center for Labor Studies (HVACLS), or the School for Graduate Studies, you will be certified when the enrollment information on your Registration and Billing Form is posted to the computer. Please take into consideration that it normally takes 8-l0 weeks after we submit your certification papers for you to receive your first check. It will be retroactive to the begin date of your first learning contract, or for CDL, HVACLS and graduate students, to the begin date of the current term specified on the Registration and Billing Form.
If a veteran has any questions regarding the submission of this initial enrollment certification, the Office of the Registrar will be able to provide the date on which you were certified. To check on the status of your benefits after your certification has been submitted, you can call the VA directly. After you receive your first check, the remainder of your benefits will continue if learning contracts are on file. It is important for you to know that academic outcomes of "drop" are reported to the VA. The VA will then review your records. If the review of your records shows that you did not earn credit during any period of time, the VA will send you an overpayment letter that will list the periods during which no credit was earned. This is to recoup any money that you have already been paid. As a veteran who has accepted benefits, you will be directly responsible for any overpayments that you may receive.
If you have any questions about using veterans educational benefits at Empire State College, please contact the Office of the Registrar at Veterans.CertifyingOfficial@esc.edu.