Graduate Academic Standing Policy
|School for Graduate Studies and School of Nursing and Allied Health|
|Graduate Student and Academic Services|
|First approved in September 1993 and updated and in 2003, 2011, 2012, and 2020. Split into separate Progress separate Academic Standing and Satisfactory Academic Progress Policies in 2019.|
|Graduate, satisfactory, academic, progress, warning, dismissal, reinstatement, financial aid|
This policy establishes the academic conditions under which a graduate student, or undergraduate student enrolled in a course(s), may remain enrolled.
Graduate Cumulative GPA:
• is based on graduate level courses enrolled in at Empire State College;
• includes courses regardless of program and matriculation status;
• does not include transfer credit or credit awarded through assessment; and
• based only on Empire State College courses in which a letter grade is assigned
This policy statement describes the academic conditions under which a graduate student, or an undergraduate student enrolled in graduate courses, is eligible to remain enrolled in graduate courses at the college and specifies procedures for warning and dismissing students.
This policy defines whether a student is in good academic standing. It does not determine if a student is eligible for financial aid.
The cumulative grade point average is the criterion that establishes the student's academic standing with the college. A student who meets this criterion is in good academic standing and therefore maintains her/his eligibility to reenroll. Cumulative GPA and other criteria apply to eligibility to receive financial aid. See the Graduate Satisfactory Academic Progress policy and the statements on Eligibility for NYS and Federal Financial Aid. Sometimes a student's cumulative GPA falls below the minimum satisfactory cumulative GPA. When this occurs, the college notifies the student with an academic warning or dismissal.
A student is placed on academic warning when s/he has a cumulative GPA below 3.00.
• A student on academic warning has 6 additional credits of enrollment to return to a cumulative GPA of 3.00 or higher
• An academic warning is in effect until it is rescinded or the student is academically dismissed
Rescinding an Academic Warning.
An academic warning is rescinded if a student's cumulative GPA raised to 3.00 or greater within the additional 6 credits coursework allowed under academic warning.
• A student is academically dismissed if they are on academic warning and do not achieve a cumulative GPA of 3.00 or greater after attempting 6 additional credits of applicable coursework at Empire State College.
• A student concurrently enrolled in two or more graduate programs at the time of dismissal, is dismissed from all active graduate programs when they meet the criteria for dismissal.
• An undergraduate student enrolled in a combined bachelor's degree and master's degree program is dismissed from the combined program when they meet the criteria for dismissal. The student may continue in the bachelor's degree program provided that they meet the requirements for that program.
Reinstatement after Academic Dismissal.
In order to be reinstated, a student must present written evidence to the dean or designee of the appropriate school, that the student is ready and able to make satisfactory progress. The student should address the problems that led to the dismissal and what s/he has done to correct those problems. The dean consults with program faculty in making this determination.
The dean or designee, of the appropriate school considers requests for reinstatement after academic dismissal, and grants reinstatement at his or her discretion. If the dean, or designee, reinstates a student, s/he may establish terms and conditions that promote future academic success. For example, the dean may impose specific conditions for subsequent enrollments, such as requiring a reduced academic load or requiring enrollment in courses to build academic skills.
If the student is dismissed from her/his program and wishes to apply to a different program, the student must complete a new application. The student should address the problems that led to the dismissal, what s/he has done to correct those problems, and how s/he expects to achieve success in the new program.
Students are not eligible for reinstatement or readmission for at least one term after an academic dismissal. Students who are academically dismissed for a second time are not eligible for reinstatement or readmission.
A student dismissed from a combined bachelor's degree and master's degree program may not request reinstatement to the combined program, but may apply to the master's program directly following the standard master's admissions process.
Other Reasons for Academic Dismissal
Students may also be academically dismissed when they fail to meet the expectations of other academic policies. For example, students may be dismissed when they are unable to retake a required program course after two unsuccessful attempts under the Graduate Evaluation and Grading Policy or when teacher education students fail to meet the professional expectations described in the Teacher Professional Expectations Policy.
A student may appeal a grade, an academic warning or dismissal, or other academic judgment, as provided in the Student Academic Appeals Policy.
Applicable Legislation and Regulations
Related References, Policies, Procedures, Forms and Appendices
Graduate Evaluation and Grading Policy, Graduate Satisfactory Academic Progress Policy, Teacher Professional Expectations Policy, financial aid policies
Policy Sponsor School for Graduate Studies and School of Nursing and Allied Health
Policy Contact Graduate Student and Academic Services
Policy Category Graduate Studies
Policy Number 310.007
Review/Effective Date 9/1/2022
Implementation History First approved in September 1993 and updated in 2003, 2011, and 2012. Split into separate Academic Standing and Satisfactory Academic Progress Policies in 2019. Minor changes made in 2020.
Keywords Graduate, satisfactory, academic, progress, warning, dismissal, reinstatement, financial aid