Corporate and Community Organization Partnership Benefits Policy

Corporate and Community Organization Partnership Benefits Policy

Sponsor:

Director of Corporate and Community Partnerships

Contact:

Director of Corporate and Community Partnerships

Category:

Academic and Student Affairs

Number:

300.045

Effective Date:

04/11/2013

Review Date:

01/01/2018

Implementation History:

New Policy

Keywords:

Partnerships, Benefits, Waiver, Presidential Scholarship

Background Information:

Purpose

This policy was created to establish guidelines for the provision of specific benefits to be given to eligible employees, members or students of corporate and community partner organizations. The policy addresses financial, operational and procedural requirements associated with each specified benefit.

Definitions

Statements

In keeping with the college’s mission to enhance and increase partnerships with corporations, associations, and community organizations, SUNY Empire State College will provide an additional benefit of value to employees, members or students of partner organizations. The provision of the benefit serves to incentivize enrollment, signifies that a mutually advantageous relationship exists between the parties, and provides additional means of data collection.

Employees, members or students of organizations that are deemed partners are eligible to receive a waiver of the college’s orientation fee at the time of submission of admissions application; and those who are accepted and admitted to the college, and whose eligibility has been verified will receive a one-time only Presidential scholarship ($100 value) upon first-term enrollment in a degree program or certificate program.

The director of corporate and community is responsible for administering the partnership benefits program. Authorized representative(s) of the partner organization is responsible for providing proper guidance and information to employees, members or students about the college’s partnership benefits.

The director of corporate and community partnerships will consult regularly with the college’s admissions, financial aid, student accounts, registrar, student information center and marketing staff and personnel to inform the college community of the status and administration of partnership benefit program.

Through periodic review of the partnership benefit, the Vice President of Administration, with the Provost and the Vice Provost of Open Resources, Innovation and Open Education may recommend and submit for cabinet approval to append any or all of the partnership benefits as described herein.

Applicable Legislation and Regulations

Related References, Policies, Procedures, Forms and Appendices

Procedures

Once a partnership is formed that includes eligibility for partnership benefits, the director of corporate and community partnerships provides notification to appropriate staff and personnel including but not limited to admissions, student information center, Registrar, student accounts, financial aid and marketing. Notification is given electronically.

The director of corporate and community partnerships creates a code that will be used as tracking tool within Datatel. Once the code is established within Datatel, appropriate offices will be notified. The director of corporate and community partnerships is responsible for providing the code to an authorized representative of the partner organization with guidelines on proper use and distribution of the code.

Codes will be reviewed on an annual basis and may be altered or replaced at the discretion of the director of corporate and community partnerships in the event of deceptive or corrupt use.

The director of corporate and community partnerships will retrieve data using the codes on a term-by-term basis for the purpose of verification. Each partner organization shall be given a student roster listing individuals who indicate an affiliation with the particular partner organization. The representative of the partner organization will assist the director of corporate and community in verification of the eligibility of individuals who provide a partner code.

In the event that a partner identifies a discrepancy on a student roster report provided by the director of corporate and community partnerships, the individual seeking the benefit will be notified that the Presidential Scholarship will not be applied to his/her account. All appropriate offices will be notified, and student record will be updated to reflect the change, and information about the change will be noted.

The director of corporate and community partnerships will provide an annual report using data collected about use of partnership benefits by August 1 to the vice provost of open research, innovation and open education to be shared with CUSP, GSPC, and the college cabinet.

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