Making a Website Live

What does "live" mean?

At a basic level, a website is "live" once it has been published to a web server. This creates an address (URL) so the site can be visited by users and indexed by search engines.

In the context of a site that is one part of the college web presence, it also means:

  • there are links to the newly live site from all the places in the college web site that were identified in the integration plan
  • the newly live site has been included in the college web site's search index as laid out in the integration plan.

What does this process apply to?

This process applies to:

  • new college or college-affiliated websites, web-based forms and applications
  • changes to  existing college or college-affiliated sites, web-based forms and applications that are beyond the scope of normal maintenance
  • college or college-affiliated sites that are being migrated from their current platform into TerminalFour.

What must happen before a site can be made live?

All of the following tasks must be completed before a website can be made live:

  • Authorization has been given for the website's subject or task as well as for the website.
  • A site steward and at least one site administrator have been assigned.
  • An integration plan has been approved by OCGR and OIT in consultation with other stakeholders.
  • If the new site is replacing an existing site, Web-based form or Web application, a detailed plan for decommissioning the old content and redirecting users to the new has been developed by the Web manager, in consultation with the Web Content Coordinator.
  • All content has been reviewed and approved by the steward, OCGR, OAA (for academic content), appropriate subject matter experts and stakeholders.
  • The site, Web-based form or application has passed all relevant technical reviews. 
    • The minimum reviews are: accessibility, conformance to the applicable specifications for HTML and CSS, links, URLs for search engine optimization
    • OIT staff will identify any other reviews and tests that are needed.  These include but are not limited to: checks of functionality, usability and security.
  • For a site in t4, the appropriate t4 workflow has been applied.

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