Updates Regarding the Student Accounting Records and Payment System

The progress of this work will be communicated on MyESC, Student Accounts.

Fees at Empire State College

The orientation fee is a nonrefundable $50 fee due at the time of each undergraduate or graduate application to Empire State College. Students must reapply if more than three years have elapsed since their last enrollment. The orientation fee will be charged at the time of reapplication. Master's degree program students applying for an advanced certificate will be charged a nonrefundable orientation fee of $25.

The State University of New York requires that the college fee be charged to all SUNY students, each term, at $0.85 per credit or $12.50 for 12+ credits per term.

The student activity fee has been mandated by student referendum and supports programs of cultural and educational enrichment, recreational and social activities and student publications. This fee is charged every term at $8.75 per credit, up to a maximum charge of $35 per term.

The technology fee of $185 is charged per enrollment. Campuses are authorized to establish a technology fee as part of a comprehensive funding plan to build and maintain an infrastructure that offers students the highest-quality learning environment. These technologies give students access to various local and global information resources, facilitates communications throughout the college and allows Empire State College to enhance its many educational services to students.

The college offers a variety of services devoted to the health and well-being of our students. All students are charged a health and wellness fee each term of $15 for enrollments of less than 12 credits and $35 for enrollments of 12+ credits, effective with the Spring 1 term (January 2012). The fee provides wellness opportunities at centers and online, including telephonic counseling, wellness coaching, collegewide programming, online workshops and a dedicated website. All students are able to access these services. This is a mandatory fee, not duplicative of private health insurance. Students may not opt out of this fee.

A time payment plan application fee of $25 is charged each term that a student applies for the time payment plan. The time payment plan application fee is nonrefundable. If a student is cancelled for nonpayment, academically dismissed, withdraws or drops at any point in the term, the student remains financially responsible for the time payment plan application fee. A late payment fee of $30 is charged when a payment plan payment arrives after its due date.

The portfolio fee funds the services provided to undergraduate matriculated students in determining their prior learning and in establishing their educational plan. Portfolio services may include evaluation of college transcripts and other documentation of college-level learning, analysis of standardized test scores, portfolio workshops, prior learning credit estimates, the cost of external evaluators, the development of materials to assist students in portfolio development and the processing and review of portfolios by faculty committees and professional and clerical staff in regional and central college offices. The portfolio fee of $315 is charged to all undergraduate students upon the initial matriculated enrollment.

The degree program amendment fee is charged when a student who has an approved degree plan requests a change of degree designation or concentration, or additional advanced-standing credit (either transcript or credit by evaluation), any of which requires a new program approval. This fee is equal to one half of the portfolio fee ($157.50, effective January 2012).

The individualized prior learning assessment (iPLA) fee, previously called the individual evaluation fee (IEF), provides individual expert evaluation for students who request college credit for learning acquired through work or life experience. The fee is charged to all students whose first matriculated enrollment is January 2012 or later and who request individualized prior learning assessment. The fee, which is based on the number of credits requested by the student for his or her prior learning assessments, is $350 for the first 8 credits requested and $300 for each additional 8 credits requested, up to a maximum of $1,550 for 33 or more credits. The fee is charged at the time a student’s individualized prior learning assessment request is accepted at his or her center office of academic review and is nonrefundable once the request is accepted.

The individualized evaluation fee is charged to students whose first matriculated enrollment was prior to January 2012 and for whom the college provided individual expert evaluation for credit for college-level learning acquired through work or life experience. The IEF is a flat $300 fee charged in the student’s second matriculated enrollment. For students whose first matriculated enrollment was January 2012, or after, the fee has been renamed and restructured to the individual prior learning assessment fee. Students who are charged the IEF in their second matriculated term, and who are not requesting any prior learning assessment services, can have the fee removed by consulting with their mentor and having a representative from their center contact studentaccounts@esc.edu. Students must ask their centers to contact student accounts on their behalf to remove the fee.

A residency fee is charged for residency courses to fund the expenses associated with the course. The residency fee does not include the cost of lodging and meals for the students.

An MBA program fee of $375 is charged to all MBA students in their initial enrollment. This is a one-time fee.

course materials fee of $22 is charged to students for use of software required for three of the four courses in the Advance Certificate in Project Management. For more information, please refer to the Project Management webpage.

A $50 late registration fee will be included in registration charges for all new registrations after the term start date.

Academic transcripts are $5 each.

A returned check fee of $20 is charged to accounts when a check is returned by the bank.



Contact the Student Information Center at 518-587-2100 or 800-847-3000.


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The mission of SUNY Empire’s Student Accounts is to provide the best possible customer service to students, alumni, faculty, and staff. Contact the Student Information Center at 518-587-2100 or ...


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